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Basic Information

Reference Number

0000300104

Issuing Organization

Santa Rosa County School Board

Owner Organization

Maintenance/Facilities

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

22-16-DC

Title

Debris Removal and Tree Trimming

Source ID

PU.AG.USA.1062.C13282376

Details

Location

United States, Florida, Santa Rosa County

Delivery Point

Multiple Locations within Santa Rosa County
Milton, Florida
United States 32570

Purchase Type

Term: 05/01/2023 12:00 AM CDT - 04/30/2028 11:59 PM CDT
Option: Renew for five (5) additional one (1) year periods

Piggyback Contract

Yes

Description

The Santa Rosa County School District is seeking to establish a contract, with qualified vendors/contractors, for both emergency debris removal and tree trimming and as-needed tree trimming services through the submission of documents and forms which verify that the contractor meets or exceeds minimum criteria for specific work projects. Emergency debris removal and tree trimming services may be partially or fully funded by Federal funds.

Scope of Work Summary: The work to be performed consists of the gathering and collection of all vegetative, construction and demolition (C&D) debris from the school grounds and/or right of way areas, loading, hauling, and disposal to a Santa Rosa County designated dump site. Contractors will be responsible for the removal or grinding and disposal of stumps partially uprooted and supply and install clean fill soil into holes created by the stump removal. As-needed tree-trimming services consists of the cutting and trimming of trees, grinding and removal of stumps, and disposal of the waste produced by the services. Contractors will be responsible for supplying and installing clean fill soil into holes created by the stump removal. The objectives, process, and responsibilities of Contractors for work to be awarded under this bid is detailed in the full SCOPE OF WORK enumerated in the specifications provided in the solicitation.

Download and review the solicitation for details on both services included in this RFP. Required documents are included in this solicitation as well.

Dates

Publication

10/21/2022 02:37 PM CDT

Question Acceptance Deadline

11/15/2022 04:00 PM CST

Questions are submitted online

Yes

Closing Date

12/09/2022 03:00 PM CST

Prebid Conference

11/02/2022 09:00 AM CDT

Onsite Visit

11/02/2022 10:30 AM CDT

Contact Information

Debbie Cooper

850-983-5130

CooperDL@santarosa.k12.fl.us

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Minority Business Participation

- Women-Owned Business Participation

General Requirements

- Contractors License Required

- Employee Background Checks Required

- Federally Funded

- Insurance Required

- License Required

- Security Badges

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

11/02/2022 09:00 AM CDT

Location

6544 Firehouse Road, Milton, FL 32570 Maintenance Department Building #2, 2nd Floor Conference Room

Event Note

Mandatory Pre-proposal Conference – Detailed information will be discussed at a pre-proposal conference to be held Wednesday, November 02, 2022, at 9:00AM CT, at the Santa Rosa County School Board Administrative Support Complex, Maintenance Building #2, 6544 Firehouse Road, Milton, FL 32570. Additionally, the pre-proposal conference will be offered by virtual meeting via Microsoft Teams.

Please review the solicitation for more details.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

11/02/2022 10:30 AM CDT

Location

Various School Sites, Milton, FL

Event Note

Site visits to a couple of our local schools is scheduled to follow after the conference. This is not mandatory but is recommended. District employees will be available for escort.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Certification	Outside of the scope of certification requirements of this soliciation, does your company posess other pertitant certifications? Please list.	No
Compliance	Is your company registered and or certify that our company is in complaince with the E-verify federal program under direction of the Department of Homeland Security?	Yes
Conflicts	Are there any potential or perceived conflicts of interest with respect to this contract?	Yes
Employee Certification	Does your company ensure that all employees/contractors/sub-contracts are certified for their applicable trade?	No
Piggyback Purchases	Would you be willing to extend the same pricing to other entities that wish to purchase cooperatively from this contract?	No
Similar Contracts	How many similar contracts has your company done?	No
Subcontractors	Do you intend to sub-contract all or part of this work to another entity?	No
US Citizenship	Are all employees involved in the performance of this contract legal US citizens (or do they hold a valid visa or legal resident alien status)?	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Form	Requires completion of information and a signature.	Yes	No
Drug Free Workplace	Requires authorized signature certifying compliance with requirements.	Yes	No
Sworn Statement on Public Entity Crimes	Requires Notarization.	Yes	No
Certification Regarding Lobbying	Requires authorized signature certifying compliance with requirements.	Yes	No
Disclosure of Lobbying Activities	If applicable; complete form if disclosure of lobbying activities is required.	No	No
Conflict of Interest Certification	Requires authorized signature certifying compliance with requirements.	Yes	No
E-Verify Requirements	Requires completion of information and a signature	Yes	No
FEMA Federal Grant Funding Conditions	Requires authorized signature acknowledging compliance with requirements	Yes	No
Affidavit of Compliance with 2 CFR § 200.321 Req	Requires authorized signature certifying compliance with requirements	Yes	No
Various Documents Listed In Solicitation	In addition to the documents listed here, there are documents, certifications, licenses, and other various information listed in the solicitation that is required to be considered responsive.	Yes	No
No entries

Additional Bidding Instructions

Review the Solicitation document for required documents. Do not place pricing in envelope 1.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Pricing	Pricing documents defining the proposal.	Yes	No
No entries

Additional Bidding Instructions

Place pricing documents in this envelope. There are different pricing sheets for the different services. Submit Schedule A or Schedule B as appropriate.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.