Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000305588

Issuing Organization

Santa Rosa County School Board

Owner Organization

Facilities and Maintenance

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

22-22-DC

Title

Debris Removal and Tree Trimming Services

Source ID

PU.AG.USA.1062.C13282376

Details

Location

United States, Florida, Santa Rosa County

Delivery Point

Multiple Locations within Santa Rosa County
Milton, Florida
United States 32570

Purchase Type

Term: 05/01/2023 12:00 AM CDT - 04/30/2028 11:59 PM CDT
Option: Renew for five (5) additional one (1) year periods

Piggyback Contract

Description

The Santa Rosa County School District is seeking to establish a contract, with qualified vendors/contractors, for both emergency debris removal and tree trimming and as-needed tree trimming services through the submission of documents and forms which verify that the contractor meets or exceeds minimum criteria for specific work projects. The emergency debris removal and tree trimming services portion of this contract may be partially or fully funded by Federal funds. The as-needed tree trimming services portion of this contract will be funded by the School District.

Scope of Work Summary: The work to be performed for emergency debris removal and tree trimming services consists of the gathering and collection of all vegetative and construction and demolition (C&D) debris from the school grounds and/or right of way areas, loading, hauling, and disposal to a Santa Rosa County designated dump site. Contractors will be responsible for the removal or grinding and disposal of stumps partially uprooted and supply and install clean fill soil into holes created by the stump removal.

As-needed tree-trimming services consists of the cutting and trimming of trees, grinding and removal of stumps, and disposal of the waste produced by the services. Contractors will be responsible for supplying and installing clean fill soil into holes created by the stump removal.

The objectives, process, and responsibilities of Contractors for work to be awarded under this bid is detailed in the Scope of Work following these enumerated items.

Download and review the solicitation for details on both services included in this RFP. Required documents are included in this solicitation as well.

Dates

Publication

12/14/2022 08:06 AM CST

Question Acceptance Deadline

01/16/2023 04:00 PM CST

Questions are submitted online

Yes

Closing Date

02/02/2023 03:00 PM CST

Prebid Conference

01/05/2023 09:00 AM CST

Onsite Visit

01/05/2023 10:30 AM CST

Contact Information

Debbie Cooper

850-983-5130

CooperDL@santarosa.k12.fl.us

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Minority Business Participation

- Women-Owned Business Participation

General Requirements

- Contractors License Required

- Employee Background Checks Required

- Federally Funded

- Insurance Required

- License Required

- Security Badges

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/05/2023 09:00 AM CST

Location

6544 Firehouse Road, Bldg #2, Milton, FL 32570

Event Note

Pre-proposal Conference – Detailed information will be discussed at a pre-proposal conference to be held Wednesday, January 05, 2023, at 9:00AM CT, at the Santa Rosa County School Board Administrative Support Complex, Maintenance Building #2, 6544 Firehouse Road, Milton, FL 32570, and virtually through Microsoft Teams.

Please review the solicitation document for details, including the Microsoft Teams link.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

01/05/2023 10:30 AM CST

Location

Various School Sites, Milton, FL

Event Note

Site visits to a couple of our local schools may follow after the conference. This is not mandatory, but is recommended. District employees will be available for escort.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Certification	Outside of the scope of certification requirements of this soliciation, does your company posess other pertitant certifications? Please list.	No
Compliance	Is your company registered and or certify that our company is in complaince with the E-verify federal program under direction of the Department of Homeland Security?	Yes
Conflicts	Are there any potential or perceived conflicts of interest with respect to this contract?	Yes
Employee Certification	Does your company ensure that all employees/contractors/sub-contracts are certified for their applicable trade?	No
Piggyback Purchases	Would you be willing to extend the same pricing to other entities that wish to purchase cooperatively from this contract?	No
Similar Contracts	How many similar contracts has your company done?	No
Subcontractors	Do you intend to sub-contract all or part of this work to another entity?	No
US Citizenship	Are all employees involved in the performance of this contract legal US citizens (or do they hold a valid visa or legal resident alien status)?	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Drug Free Workplace	Requires authorized signature certifying compliance with requirements.	Yes	No
Sworn Statement on Public Entity Crimes	Requires Notarization.	Yes	No
Certification Regarding Lobbying	Requires authorized signature certifying compliance with requirements.	Yes	No
Disclosure of Lobbying Activities	If applicable; complete form if disclosure of lobbying activities is required.	No	No
Conflict of Interest Certification	Requires authorized signature certifying compliance with requirements.	Yes	No
E-Verify Requirements	Requires completion of information and a signature.	Yes	No
FEMA Federal Grant Funding Conditions	Requires authorized signature acknowledging compliance with requirements.	Yes	No
Affidavit of Compliance with 2 CFR § 200.321 Req	Requires authorized signature certifying compliance with requirements.	Yes	No
Various Documents Listed In Solicitation	In addition to the documents listed here, there are documents, certifications, licenses, and other various information listed in the solicitation that is required to be considered responsive.	Yes	No
Proposal Form	Requires completion of information and a signature.	Yes	No
No entries

Additional Bidding Instructions

Review the Solicitation document for required documents. Do not place pricing in envelope 1.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Place pricing documents in this envelope. There are different pricing sheets for the different services. Submit Schedule A or Schedule B as appropriate. Include the required comprehensive price sheet as described in the solicitiation as well.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.