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Basic Information

Reference Number

0000280494

Issuing Organization

Escambia County School District

Owner Organization

Escambia County School District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

221402

Title

Miscellaneous Food Processing: USDA Commodities

Source ID

PU.AG.USA.1009.C8406526

Details

Location

United States, Florida, Escambia County

Delivery Point

ECSD Central Warehouse

Purchase Type

Term: 07/01/2022 12:00 AM CDT - 06/30/2023 12:00 AM CDT

Piggyback Contract

Description

INTRODUCTION

The purpose of this Request For Proposal (RFP) is to cover the specific processing required to turn donated USDA food commodities into the products listed. The processed products are needed for the period beginning July 1, 2022 and ending June 30, 2023. Since this RFP is for processing donated commodities, each commodity item will be awarded to one vendor by donated product category, with the award going to the vendor with the aggregate low price for all items offered in that category. Vendors must be on the State of Florida approved USDA Food Processor list in order to submit a proposal. Proposals will not be accepted, nor will commodity processing orders be placed with any proposing firm not listed on the State of Florida approved USDA Food Processor’s list. Proposals will not be accepted from any third party on behalf of a processor. All terms and conditions, excluding pricing, shall remain in effect for the entire term of this agreement. Refer to Section VIII – Specifications and Pricing regarding price adjustments.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this RFP, you must send a sample for review by Thursday, February, 24, 2022, 12:00 PM, CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product may result in your proposal being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not accepted. Samples should be clearly labeled “SAMPLE FOR RFP NUMBER #221402”. If planning to send samples, the necessary form and instructions will be posted on the Purchasing website at http://ecsd-fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section II, Paragraph T – Samples and Brand Names on page 5.
QUESTIONS: Due to time constraints, it is recommended that vendors send questions by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Friday, February 18, 2022, 2:00 PM, Central Standard Time. Any changes in the specifications contained in this RFP will be made by Addenda. Any Addenda issued concerning this RFP will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A PROPOSAL, it shall be the sole responsibility of each Responder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received will be posted by close of business Tuesday, February 22, 2022. The direct link to the Bid Activity Section of the District website is listed below:
http://ecsd-fl.schoolloop.com/purchasing/bids All inquiries should be sent to:
Allison Watson, Sr. Purchasing Agent Purchasing Department
Escambia County School District 75 N. Pace Blvd.
Pensacola, FL 32505 Email: awatson@ecsdfl.us
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this RFP. Vendors are expected to utilize this representative for ALL Information regarding this RFP. Vendors who contact any other District employee regarding the subject of this RFP are subject to disqualification from participating in this solicitation.

Dates

Publication

02/15/2022 11:29 AM CST

Question Acceptance Deadline

02/18/2022 02:00 PM CST

Questions are submitted online

Yes

Closing Date

03/03/2022 01:30 PM CST

Contact Information

Allison Watson

8504696210

awatson@ecsdfl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Samples Required

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Physical Bid Submission