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Basic Information

Reference Number

0000292943

Issuing Organization

Escambia County School District

Owner Organization

Escambia County School District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

221902

Title

Direct Delivery of Milk and Dairy Products to School Cafeterias

Source ID

PU.AG.USA.1009.C8406526

Details

Location

United States, Florida, Escambia County

Delivery Point

School Cafeterias

Purchase Type

Term: 09/01/2022 12:00 AM CDT - 08/31/2023 12:00 AM CDT

Piggyback Contract

Description

INTRODUCTION

The purpose of this Request For Proposal (RFP) is to solicit sealed proposals for the direct delivery of milk and dairy products to cafeterias in the Escambia County School District (ECSD). The initial term shall be effective from September 1, 2022 through August 31, 2023 with four (4) one-year renewal options upon mutual consent of both parties and School Board approval. Either party can cancel the agreement without reason at the end of each contract year. Cancellation must be in writing and received ninety (90) calendar days prior to the end of each contract year. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated quantities. However, the District reserves the right to adjust quantities purchased at the offered price during the agreement. period. It is the intention of the District to award this solicitation to one (1) vendor as a direct delivery service.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, the Responder must make a notation in the comments section for that item. If you offer a product that is not preapproved in this solicitation, you must send a sample for review by Monday, July 11, 2022, 12:00 PM CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product may result in your proposal being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not acceptable. Samples should be clearly labeled” SAMPLE FOR RFP #221902”. If you plan to send samples, the required form and instructions will be posted on the Purchasing website at http://ecsd- fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section S - Samples and Brand Names on page 5.
QUESTIONS: Due to time constraints, it is recommended that vendors send questions regarding this RFP in a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Wednesday, July 6, 2022, 12:00 pm, CST. Changes in the specifications contained in this RFP will be made by Addenda. Any Addenda issued concerning this RFP will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A PROPOSAL, it shall be the sole responsibility of each Responder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if any Addenda was issued and to obtain such Addendum. Any addendum and answers to any questions received concerning this RFP will be posted by the close of business on Friday, July 8, 2022. The direct link to the Bid/RFP Activity Section of the District website is listed below:
http://ecsd-fl.schoolloop.com/purchasing/bids

Dates

Publication

06/29/2022 11:49 AM CDT

Question Acceptance Deadline

07/06/2022 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

07/18/2022 01:30 PM CDT

Contact Information

Allison Watson

8504696210

awatson@ecsdfl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- FOB Destination

- Local Service Required

- Samples Required

- Security Badges

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Physical Bid Submission