This solicitation is for the purchase of breakfast and lunch entrees for use in school cafeterias throughout the District for the period beginning May 1, 2022 and ending April 30, 2023 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. The one (1) year renewal option shall be in effect for the period of May 1, 2023 through April 30, 2024. All terms and conditions, excluding pricing, of this agreement shall be fixed and remain in effect for the entire term(s) of this agreement. Refer to Section VII – Specifications and Pricing regarding price adjustments. The District does not pay fuel adjustment charges. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated quantities. However, the District reserves the right to adjust shipment dates, reduce the number of shipments to the Central Warehouse, and/or purchase additional quantities at the agreement price at any time during the agreement period.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this Bid, you must send a sample for review by Wednesday, February 2, 2022, 12:00 PM, CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product may result in your Bid being determined “non- responsive” for that item. Unmarked boxes or bags containing loose samples are not accepted. Samples should be clearly labeled “SAMPLE FOR BID NUMBER #221202” If planning to send samples, the form and instructions will be posted on the Purchasing website at http://ecsd- fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section T - Samples and Brand Names on page 5.
QUESTIONS: Due to time constraints, it is recommended that vendors send questions concerning this solicitation by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Thursday, January 20, 2022, 2:00 PM, Central Standard Time. Any changes in the specifications contained in this Bid will be made by Addenda. Any Addenda issued concerning this Bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each Bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this solicitation will be posted by close of business Wednesday, January 26, 2022. The direct link to the Bid Activity Section of the District website is listed below:
http://ecsd-fl.schoolloop.com/purchasing/bids
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