The purpose of this Request For Proposal (RFP) is to solicit sealed proposals to provide servicing for automatic dishwashing dispenser systems and the cleaning and sanitizing supply requirements for school cafeterias. The awarded Responder shall bear all costs needed for the purchase and installation of dispensers. Subsequent purchases of automatic dishwashing supplies shall be on an “as needed” basis. The quantities listed herein are estimated based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated quantities. However, the District reserves the right to reduce the quantities and/or purchase additional quantities at the contract price at any time during the agreement. It is the intention of the District to award this solicitation to one (1) vendor.
The initial term shall be effective from December 1, 2022 through November 30, 2023 with four (4) one-year renewal options upon mutual consent of both parties and School Board approval. Either party can cancel the agreement without reason at the end of each contract year. Cancellation must be in writing and received ninety (90) calendar days prior to the end of each contract year. All terms and conditions, excluding pricing, of the agreement shall remain in effect for the entire term (s) of this agreement. Refer to Section IX – Specifications and Pricing regarding price adjustments. The District does not pay fuel adjustment charges.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTS, the Responder must make a notation in the comments section for that item. If you offer a product that is not preapproved in this solicitation, you must send a sample for review by Friday, October 14, 2022, 12:00 PM CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product may result in your proposal being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not acceptable. Samples should be clearly labeled” SAMPLE FOR RFP #230602”. If you plan to send samples, the required form and instructions will be posted on the Purchasing website at http://ecsd- fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section T - Samples and Brand Names on page 5.
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