Summary of Specifications:
INVITATION TO BID (ITB) No. 2013-380TC PARKVIEW ISLAND RIGHT-OF-WAY IMPROVEMENTS Miami Beach, Florida
Sealed bids will be received by the City of Miami Beach Department of Procurement Management, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 26th day of August, 2013, for the Parkview Island right-of-way improvements.
Scope of Work: Proposed improvements within the Parkview Island Neighborhood consist of replacing the 6” water loop, repaving the roadways, reconfiguring parking areas, surface drainage modifications, streetscape improvements, and lighting.
Minimum Requirements: In order to be deemed responsive, Bidders must meet the minimum requirements set forth herein. Non-responsive bids will be disqualified from consideration.
• Bidder must be a licensed General or Underground Utility Contractor in the State of Florida with approximately ten (10) years of experience. • Bidder must have completed at least (3) similar projects of size and scope in an urban, high-traffic setting involving hardscape and water and sewer.
Estimated Cost: The estimated cost for this project is approximately $2,900,000. This project is partially funded by a grant from the U.S. Department of Housing and Urban Development. The Davis-Bacon Act, along with other federal regulations, apply to this ITB. For more information, please see Sections 00920 and 00923.
Bid Guaranty: A Bid Guaranty of 5% is required with bid submission, and the successful Bidder executing the Contract will be required to provide Performance and Payment Bonds in the amount of one hundred percent (100%) of the contract amount. Bidders will be required to submit a letter of intent, from an A rated Financial Class V Surety Company to bond the Project.
At the time, date, and place noted, bids will be publicly opened. Any bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid before the stated time and date is solely and strictly the responsibility of the bidder. The City is not responsible for delays caused by mail, courier service (including U.S. Mail), or any other occurrence.
A Pre-Bid Conference is scheduled for 10:00 a.m. on August 7, 2013, in the City Manager’s large conference room located at 1700 Convention Center Drive on the 4th floor.
Attendance (in person or via telephone) to this Pre-Bid submission meeting is strongly encouraged and recommended but is not mandatory.
Bidders interested in participating in the Pre-Bid meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644# (note that the number is followed by the pound (#) key).
Bidders who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone.
Plans and Specifications for this project shall be available in digital format on CDs. Please call Theo Carrasco at 305.673.7000 ext. 6230, or e-mail theocarrasco@miamibeachfl.gov to secure a CD set of the Plans and Specifications. The cost for these CDs is $20. One may purchase a CD through the Finance Cashier located on the 1st Floor in City Hall. Please make reference of the Bid number (ITB 2013-380TC) and project name (Parkview Island Right-of-Way Improvements) to the Finance Cashier. CDs are available in the Department of Procurement Management Office located on the 3rd Floor in City Hall with presentation of receipt from the Finance Cashier.
The City of Miami Beach Purchasing Division is proud to announce a new partnership with Public Purchase, a web based e-Procurement service. In order to begin, or continue to, receive bid notifications as a current vendor, you must register with this new system. The two-step registration process is detailed below. The City shall switch from our current e-procurement system to Public Purchase effective December 1, 2012. Please register as soon as possible and no later than January 30, 2013, to have uninterrupted access to the City’s bids.
INSTRUCTIONS
1. Register with Public Purchase: Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure to add this email address to your contacts to avoid the bid notification emails being sent to your junk folder. https://www.publicpurchase.com/gems/register/vendor/register. If you are already registered with Public Purchase, please proceed directly to step 2.
2. Register with City of Miami Beach
• Once you have received your activation email from Public Purchase, log into www.publicpurchase.com and accept the terms and conditions of use. Click on the following link to start your registration process with City of Miami Beach: http://www.publicpurchase.com/gems/miamibeach,fl/buyer/public/ho e • Begin by selecting the NIGP Commodity Codes that relate to your business so you can receive email notifications of future bid opportunities. You may be prompted to fill out a W-9 for the City of Miami Beach records and for tax purposes. This form must be completed before you will be considered a vendor for the City of Miami Beach even if City of Miami Beach already has a W-9 from you on file. • If, for any reason, the link below fails, use the Public Purchase link in Step 1 and log in. Click “Select Region,” and “Select Agency.” After selecting City of Miami Beach, click on the “Register with City of Miami Beach” on the right hand side of the City of Miami Beach’s logo.
It is important that this second part of the registration is complete or you will not receive notifications of upcoming quote opportunities from the City of Miami Beach. It is your responsibility to keep the information up to date, particularly the contacts and email addresses.
The City also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: https://www.floridabidsystem.com/Member/default.asp
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by e-mail to theocarrasco@miamibeachfl.gov, mail to the Department of Procurement Management, 1700 Convention Center Drive, Miami Beach, FL 33139, or via FAX: (786) 394-4624 no later than August 14, 2013, at 3 p.m. No questions shall be accepted after the stated deadline unless revised by addendum. The Bid title/number shall be referenced on all correspondence. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids.
To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice) or 305-673-7218 (TTY) 5 days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE City OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510
• Code of Business Ethics – Resolution No. 2000-23879 • Debarment Proceedings -- Ordinance No. 2000-3234 • Protest Procedures – Ordinance No. 2002-3344 • Lobbyist Registration and Disclosure of Fees – Ordinance No. 2002-3363 • Cone of Silence – Ordinance No. 2002-3378 • Campaign Contributions by Vendors - Ordinance No. 2003-3389 • Requirement for City Contractors to Provide Equal Benefits for Domestic Partners – Ordinance No. 2005-3494 • Local Preference for Miami Beach-Based Vendors – Ordinance No. 2013-3800 • Preference for Florida Small Businesses Owned and Controlled by Veterans and to State-Certified Service-Disabled Veteran Business Enterprises – Ordinance No. 2013-3801
Sincerely,
Theo Carrasco, Ph.D., CPPB, CPPO Senior Procurement Specialist
Statewide