Summary of Specifications:
On September 6, 2006, the Mayor and City Commission adopted Resolution No. 2006-26281, awarding, pursuant to RFP 30-05/06, the operation and management of the Green Markets on Lincoln Road, Espanola Way and Normandy Isle to the Market Company and the operation and management for the Antique and Collectibles Market on Lincoln Road to Production Sud, Inc. (collectively “Street Markets”). The permitted uses for each Street Market are as follows: Lincoln Road Green Market: includes fruits, vegetables, juices, nuts and other related products; plants and cut flowers; Espanola Way Street Market: included arts and crafts; cut flowers and plants; fruits, juices, nuts, and other related products; Normandy Village Street Market: includes arts and crafts; fruits, vegetables, cut flowers, orchids and other related green market products; tropical fruit preserves, dressings, dried fruits and nuts, honey and organic produce; Antiques and Collectibles Market: includes antiques; vintage goods; and collectibles. The City entered into four separate Management and Operating Agreements governing each of the Street Markets, each commencing on October 1, 2006 and terminating on September 9, 2009, (collectively, “Management Agreements”). The Management Agreements provided for an extension of the respective terms for an additional three (3) years, which was approved by the City on July 1st, 2009. It should be noted that shortly after the renewal options were approved, the Espanola Way Street Market was closed due to lack of interest by the vendors. The renewal terms were due to expire on September 30, 2012; therefore, staff referred the discussion, regarding the issuance of a new Request for Proposals (“RFP”) for the management and operation of the Street Markets, to the Finance and Citywide Projects Committee (“FCWPC”). On May 17, 2012, the FCWPC recommended issuing the RFP with a broader scope, including locations other than where the markets are today. In addition, the FCWPC recommended that the current agreement(s) be allowed to continue on a month-to-month basis, until the process was completed. In addition, staff was directed to review and research the per day charge for electrical service. On September 12, 2012, pursuant to the recommendation of the FCWPC, the City Commission adopted Resolution No. 2012-27997, extending the Management Agreements in effect, on a month-to-month basis, for a period ending May 31, 2013. The Resolution further authorized the Administration to begin working on a new RFP process to solicit interest in managing and operating street markets on Miami Beach in one or more of the four locations identified above, as well as to explore expanding the scope to include other areas of the City, provided the identified locations have the support of the respective neighborhood and/or neighborhood association, do not interfere with traffic circulation and parking and don’t pose any life-safety and/other code-related problems. Staff required additional time to complete the RFP process and on May 8, 2013, the City Commission adopted Resolution No. 2013-28212, extending the Management Agreements in effect, from June 1, 2013 until such time as a new contract for the Street Market(s) was executed. In connection with the preparation of the RFP, Staff held an industry-review meeting on June 17, 2013. Operators and vendors of Street Markets from the tri-county area were notified of the meeting and several attended. Many of their suggestions were incorporated in the scope for the RFP being presented to the City Commission herein, including providing the option of a weekday Street Market, more flexible hours of operation and a preference for locally grown produce in support of the farm to table concept. B. RFP TIMETABLE The tentative schedule for this RFP is as follows: RFP Issued August 19, 2013 Pre-Proposal Meeting September 9, 2013 Deadline for Receipt of Questions October 8 , 2013 Proposals Due October 18, 2013 Evaluation Committee Review To Be Determined Tentative Commission Approval Authorizing Negotiations December 11, 2013 Contract Negotiations Following Commission Approval
Statewide