Summary of Specifications:
2. PURPOSE. The City of Miami Beach, Florida (the “City”) is seeking bids from qualified vendors for the supply and delivery of multi-space parking pay station receipt paper, on an as needed basis, from a reliable source(s) that will provide prompt and efficient service. C1. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. 1. Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this solicitation for a period of no less than two (2) years. Bidder shall submit at least three (3) individual references exemplifying their experience in the work detailed within the solicitation documents. References must be projects completed or in progress within the last five (5) years. For all references submitted, Bidders shall submit at a minimum the following information: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, and 5) Contact’s Email By submitting a bid, the bidder authorizes City Administration to contact the firm’s stated references for the purposes of evaluation for this Project. Any information obtained from the references will not be disclosed to the Bidder. C2. Statement of Work Required. The successful Bidder shall supply and deliver multi-space parking pay station receipt paper(s), on an as needed basis, from a reliable source(s) of supply that will provide prompt and efficient service. C3. Specifications. The City utilizes only one type of parking station machine which is Digital Payment Technologies (D.P.T.) model # Luke II. It is estimated that approximately 3000 rolls of paper will be required annually. The estimate and specifications attached herein are provided as a guideline only. The City is by no means committing to a specific quantity required annually. The City will make available sample paper to bidders to determine the specific finishes at the pre-bid meeting or upon request,. • The paper should have a minimum shelf life of three (3) years. Bidders are to provide a copy of the warranty for the thermal paper in their bid submission. • Bidders are to provide the number of receipts per roll in their bid submission as requested in the Bid Tender Form in Appendix E. • Bidders must specify on Bid Tender Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by vendor; wherein applicable. Delivery shall be prior to 3:30PM, Monday through Friday to the address designated by authorized City Representative as indicated on purchase order. • Minimum order requirements, if any, shall be stated on the Bid Tender Form. TESTING • Upon request by the City and at no cost, bidders must provide two (2) sample rolls of paper (D.P.T.) to the City for an initial test prior to the City Administration making a decision of award pursuant to this Bid. • The test roll must be water resistant. The roll must measure 60 mm in width with the appropriate length (ROLL, 59.8MM X 195M). • One side of the paper must be thermal and the other side non-thermal for advertisement. • A blue water color security strip along the thermal side with the wording “City of Miami Beach” must be included. • The paper will be tested for a period of two (2) weeks in low and high usage machines with different usage demands. • The paper will be tested for its durability, resistance, robustness, and endurance to use. • The tests will evaluate the level of resistance to jams, tears, and smudges. Also, the tests will identify evidences of misprints or lack of water resistance. ADVERTISING (See Exhibit A for sample tickets) • The City currently runs four (4) distinct advertising productions per year. • Tickets must allow for 5-10 advertisers per roll to fit Digital Payment Technologies Luke II pay stations. • Manufacturer will coordinate the production layout of advertisement blocks for each advertiser/ticket type with the City’s Community Relations Dept. • Manufacturer will create custom advertisement proofs based on advertisers specifications and ticket type. • Manufacturer will create and coordinate advertisement proof changes on a quarterly basis. • Manufacturer will ensure that advertisements adhere to OEM specifications and will not cause equipment malfunctions. • All advertisement tickets must be delivered to the City of Miami Beach two (2) weeks prior to each quarterly scheduled launch date. ENHANCED SECURITY • The City of Miami Beach tickets must be produced with enhanced security features which are visible to enforcement (day /night) however cannot be duplicated via scan, copy and/or standard consumer/commercial print as well as withstand high humidity, direct sunlight, moisture penetration, condensation and will not cause ticket jams during normal and adverse weather conditions. • The enhanced Security template will change every quarter basis, based on the City of Miami Beach security requests, to prevent ticket duplication/fraud. This will require a separate production run per change of advertisement blocks. • New proofs and plates will be created by the manufacturer for all quarterly production runs at no additional cost to the City. • Ticket stock colors are changed on a quarterly basis as per the City of Miami Beach security guidelines. TICKET STOCK Ticket stock must meet the following specifications. • Digital Payment Technologies: o Raw Material: Ticket stock is produced with raw materiai"PM130H W" as per the OEM specifications. The ticket stock is required to withstand high humidity, direct sunlight, moisture penetration, condensation and eliminate ticket jams during normal and adverse weather conditions. • Raw Material: PM130HW "Moisture Resistant-Florida Grade" • Thickness: 110 microns • Roll Length: 195 Meters • Advertisement Blocks: 5-10 per roll o Manufacturer will maintain a numbering sequence log based on production lot identifier as well as delivery dates. PRODUCTION ORDERS • Emergency Stock: Manufacturer must maintain 500 plus rolls of Digital Payment Technology generic stock which must be delivered same day or the following morning, if needed. • Production orders are produced and rotated every calendar quarter. • All tickets must arrive two (2) weeks prior to launch date which shall be confirmed by the City’s Community Relations/Public Information Department. SCHEDULING / RESPONSE TIME. Response time requirements shall be as follows: Confirmation from vendor to City Representative shall be made within 48 hours after receipt of notice to proceed (PO issuance or as agreed to by the City after PO issuance). Shipments shall be made within time agreed upon with the City’s Community Relations/Public Information Department from acknowledgement of PO receipt or order request from authorized City Representative, after PO issuance.
Statewide