Summary of Specifications:
INVITATION TO BID (ITB) No. 013-2013TC FOR THE FEMA IMPACT WINDOW REPLACEMENT PROJECT. MIAMI BEACH, FLORIDA
Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 15th day of April, 2013, for the FEMA impact window replacement project.
Scope of Work: Contractor shall provide all labor, materials, equipment, supplies, insurance, fuels, permits, retirement of utilities and any other items necessary to complete the existing conditions assessment, removal of existing windows and doors, and the design and installation of new impact resistant windows and doors as specified herein.
Bidders are to provide a Guaranteed Maximum Price (GMP) consisting of the project price that the successful bidder guarantees not to exceed for all services noted in this ITB.
Minimum Requirements: Bidders must be licensed as a General Contractor in the State of Florida with a minimum of five (5) years experience in General Contracting. For the purposes of compliance with this minimum experience requirement, the term “Bidder” is hereby defined to mean either the business entity or the individual employed by the Contractor (“Qualifier”) which is submitting a bid pursuant to the ITB. The business entity or Qualifier must have been in business as evidenced by an occupational or business license, or General Contractor license issued by the State of Florida a minimum of five (5) years in order to be deemed responsive.
IN ORDER TO BE DEEMED RESPONSIVE, BIDDERS MUST MEET THE MINIMUM REQUIREMENTS SET FORTH HEREIN. NON-RESPONSIVE BIDS WILL BE DISQUALIFIED FROM CONSIDERATION.
Estimated Cost: The estimated cost for this project is approximately $1,181,952.
At the time, date, and place on page 1 hereof, bids will be publicly opened. Any bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid before the stated time and date is solely and strictly the responsibility of the bidder. The City is not responsible for delays caused by mail, courier service (including U.S. Mail), or any other occurrence.
A Pre-Bid Conference is scheduled for 9 a.m. on March 25, 2013, in the CIP large conference room located at 1701 Meridian Avenue on the 3rd floor. A walkthrough of the building will follow after the meeting followed by a walkthrough of the 555 17th Street building.
A walkthrough of the 21st Street Community Center located at 2100 Washington Avenue is scheduled for Tuesday, March 26, 2013, at 9 a.m. followed by a walkthrough of the Fleet Management facility located at 140 MacArthur Causeway.
Attendance (in person or via telephone) to this Pre-Bid submission meeting is strongly encouraged and recommended but is not mandatory.
Bidders interested in participating in the Pre-Bid meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# (note that the number is followed by the pound (#) key).
Bidders who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone.
The City of Miami Beach Purchasing Division is proud to announce a new partnership with Public Purchase, a web based e-Procurement service. In order to begin, or continue to, receive bid notifications as a current vendor, you must register with this new system. The two-step registration process is detailed below. The City shall switch from our current e-procurement system to Public Purchase effective December 1, 2012. Please register as soon as possible and no later than January 30, 2013, to have uninterrupted access to the City’s bids.
INSTRUCTIONS
1. Register with Public Purchase: Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure to add this email address to your contacts to avoid the bid notification emails being sent to your junk folder. https://www.publicpurchase.com/gems/register/vendor/register. If you are already registered with Public Purchase, please proceed directly to step 2.
2. Register with City of Miami Beach
• Once you have received your activation email from Public Purchase, log into www.publicpurchase.com and accept the terms and conditions of use. Click on the following link to start your registration process with City of Miami Beach: http://www.publicpurchase.com/gems/miamibeach,fl/buyer/public/ho e • Begin by selecting the NIGP Commodity Codes that relate to your business so you can receive email notifications of future bid opportunities. You may be prompted to fill out a W-9 for the City of Miami Beach records and for tax purposes. This form must be completed before you will be considered a vendor for the City of Miami Beach even if City of Miami Beach already has a W-9 from you on file. • If, for any reason, the link below fails, use the Public Purchase link in Step 1 and log in. Click “Select Region,” and “Select Agency.” After selecting City of Miami Beach, click on the “Register with City of Miami Beach” on the right hand side of the City of Miami Beach’s logo.
It is important that this second part of the registration is complete or you will not receive notifications of upcoming quote opportunities from the City of Miami Beach. It is your responsibility to keep the information up to date, particularly the contacts and email addresses.
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by e-mail to theocarrasco@miamibeachfl.gov, mail to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139, or via FAX: (786) 394-4624 no later than April 8, 2013, at 3 p.m. The Bid title/number shall be referenced on all correspondence. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids.
To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice) or 305-673-7218 (TTY) 5 days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE City OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510
• Cone of Silence – Ordinance No. 2002-3378 • Campaign Contributions by Vendors - Ordinance No. 2003-3389 • Code of Business Ethics – Resolution No. 2000-23879 • Debarment Proceedings -- Ordinance No. 2000-3234 • Protest Procedures – Ordinance No. 2002-3344 • Lobbyist Registration and Disclosure of Fees – Ordinance No. 2002-3363 • Requirement for City Contractors to Provide Equal Benefits for Domestic Partners – Ordinance No. 2005-3494 • Local Preference for Miami Beach-Based Vendors – Ordinance No. 2011-3747 • Preference for Florida Small Businesses Owned and Controlled by Veterans and to State-Certified Service-Disabled Veteran Business Enterprises – Ordinance No. 2011-3748.
Sincerely,
Theo Carrasco, Ph.D., CPPB, CPPO Senior Procurement Specialist
Statewide