Summary of Specifications:
Request for Proposals (RFP) No. 65-2013TC Emergency Management Administrative Support Services
The purpose of this RFP is to select a contractor to provide designated emergency management administrative support services as directed solely by the City between July 1, 2013, if not sooner, and November 30, 2016. Unless the City specifically agrees otherwise in writing, the consultant will be compensated by their submittal of project worksheets to Federal Emergency Management Agency (FEMA) and pending its approval of any release of monies.
Sealed proposals will be received until 3:00 p.m. on May 8, 2013, at the following address:
City of Miami Beach Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
ANY PROPOSAL RECEIVED AFTER 3:00 P.M. ON May 8, 2013, WILL BE RETURNED TO THE PROPOSER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING PROPOSALS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE PROPOSER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER ENTITY OR OCCURRENCE.
A Pre-Proposal Submission Meeting is scheduled for April 24, 2013, at 11:00 a.m. at the following address: City of Miami Beach City Hall – Fourth Floor 1700 Convention Center Drive City Manager’s Large Conference Room Miami Beach, Florida 33139
Attendance (in person or via telephone) to this Pre-Proposal submission meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the pre-proposal submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915#
Proposers who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting.
The City also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: https://www.floridabidsystem.com/Member/default.asp The City utilizes Public Purchase for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: https://www.publicpurchase.com/gems/register/vendor/register
The City also provides bid information on its website, please visit http://web.miamibeachfl.gov/procurement.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp
• Cone of Silence -- Ordinance No. 2002-3378 • Code of Business Ethics -- Resolution No. 2000-23879 • Protest Procedures -- Ordinance No. 2002-3344. • Debarment Proceedings -- Ordinance No. 2000-3234 • Lobbyist Registration and Disclosure of Fees -- Ordinance No. 2002-3363 • Campaign Contributions by Vendors - Ordinance No. 2003-3389 • Equal Benefits Ordinance – Ordinance No. 2005-3494 • Living Wage Requirement --Ordinance No. 2010-3682 • Local Preference for Miami Beach-Based Vendors – Ordinance No. 2011-3747 • Preference for Florida Small Businesses Owned and Controlled by Veterans and to State Certified Service-Disabled Veteran Business Enterprises – Ordinance No. 2011-3748
Any questions or requests for clarifications concerning this RFP shall be submitted in writing (or by e-mail) to the following address: theocarrasco@miamibeachfl.gov; with copies also submitted to the City Clerk at RafaelGranado@miamibeachfl.gov. All questions or requests for clarifications must be received no later than seven (7) calendar days prior to the scheduled RFP submission date. All responses to questions/clarifications will be sent to Proposers in the form of a written addendum. This RFP is not to be construed as an offer by the City of Miami Beach. Proposers interested in pursuing this opportunity are urged to make such investigations and evaluations as they deem advisable, and to reach independent conclusions concerning statements made in this RFP and any Addendum, or Addenda, issued pursuant thereto.
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY IN ANY PROPOSAL, OR REJECT ANY AND/OR ALL PROPOSALS.
Sincerely,
Theo Carrasco, Ph.D., CPPO, CPPB Senior Procurement Specialist
Statewide