Summary of Specifications:
SECTION I - OVERVIEW AND PROPOSAL PROCEDURES A. INTRODUCTION / BACKGROUND
The purpose of this notice is to solicit proposals to provide emergency shelter beds with care coordination services to homeless individuals from the City of Miami Beach in accordance with the priorities and goals identified in the City of Miami Beach 2008-2012 Consolidated Plan and the City’s Key Intended Outcomes. The successful proposer will be able to demonstrate participation in the housing and delivery services network created by the Miami-Dade County Homeless Trust to address the needs of homeless individuals and families, including those with a history of substance abuse, mental illness, HIV/AIDS, and other special needs.
The successful proposer will be required to comply, at a minimum, with the Standards of Care applying to Emergency Care Facilities, enacted by the Miami-Dade County Homeless Trust (Trust). A copy of the Standards of Care may be obtained from the Trust offices or their website at www.miamidade.gov/homeless. All applications must demonstrate the extent to which they support the goals of the local Continuum of Care Plan, and meet the priorities identified in this request for applications. All Applicants will be required to participate in the Trust’s Homeless Management Information System (HMIS) and comply with established referrals. All applicants are strongly encouraged to accept shelter placements 24 hours per day.
Services must focus on stabilization, needs assessments and a housing plan leading to transitional or permanent housing. These beds must be available for occupancy on January 1, 2014.
B. RFP TIMETABLE The tentative schedule for this RFP is as follows: RFP Issued October 18 , 2013 Pre-Proposal Meeting November 13, 2013 Deadline for Receipt of Questions November 15, 2013 Proposals Due November 25 , 2013 Evaluation Committee Review To Be Determined Tentative Commission Approval Authorizing Negotiations January 2014 Contract Negotiations Following Commission Approval
C. PROPOSAL SUBMISSION DUE DATE An original and ten (10) copies of complete Proposals, plus one electronic copy (CD or flash drive), must be received no later than 3:00 p.m. on the dated stated in Section 1(B), at the following address:
City of Miami Beach City Hall Procurement Division -- Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139 The original and all copies, including the electronic copy, must be submitted to the Procurement Division in a sealed package clearly noted with the Proposer’s name, address, and RFP number and title. No facsimile, electronic, or e-mail Proposals will be considered.
THE RESPONSIBILITY FOR SUBMITTING A PROPOSAL IN RESPONSE TO THIS RFP, ON OR BEFORE THE STATED TIME AND DATE, WILL BE SOLELY AND STRICTLY THAT OF THE PROPOSER. THE CITY WILL IN NO WAY BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR BY ANY OTHER ENTITY OR OCCURRENCE.
ANY PROPOSAL RECEIVED AFTER STATED DUE DATE WILL BE RETURNED TO THE PROPOSER UNOPENED. PROPOSALS RECEIVED AFTER THE RFP DUE DATE AND TIME WILL NOT BE ACCEPTED AND WILL NOT BE CONSIDERED.
D. PRE PROPOSAL SUBMISSION MEETING A Pre-Proposal Submission Meeting will be held on the date noted in Section 1(B) at 10:00 a.m. at the following address: City of Miami Beach City Hall – 4th Floor, Manager’s Large Conference Room, 1700 Convention Center Drive, Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915#
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in Section E of this RFP expressing their intent to participate via telephone.
E. CONTACT INFORMATION Contact: Maria Estevez, CPPB, CPPO Telephone: 305-673-7000, Extension 6558 Email: mestevez@miamibeachfl.gov
Requests for additional information or requests for clarifications must be made in writing to the Procurement Division. Facsimile or e-mail requests are acceptable. Please send all questions and/or requests for clarifications to the contact named above, with a copy to the City Clerk’s Office at RafaelGranado@miamibeachfl.gov, no later than the date specified in the RFP timetable.
Statewide