Summary of Specifications:
REQUEST FOR PROPOSALS (RFP) No. 305-2013TC DESIGN/BUILD SERVICES FOR RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROGRAM NO. 8B – LOWER NORTH BAY ROAD Miami Beach, Florida Sealed proposals will be received by the City of Miami Beach Department of Procurement Management, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 19th day of August, 2013, for design/build services for the Right-of-Way Infrastructure Improvement Program Neighborhood No. 8 – Lower North Bay Road. Scope of Work: The Design Build Firm (DBF) will be responsible for the design, permitting, construction, construction management, and resident project representative services associated with earthwork, roadway, pavement restoration, sidewalk re-construction, water main and water services installation, sanitary sewer lining, storm drainage infrastructure installation, streetlight wiring upgrades, and streetscape / planting improvements for Neighborhood 8B – Lower North Bay Road Improvement Project. The Project limits consist of the North Bay Road corridor, including Chase Avenue, bounded by Sunset Drive to the south, Biscayne Bay to the west, and Alton Road to the east and north, including those intersections within the aforementioned project limits, from Biscayne Bay to Alton Road. A Design Criteria Package (DCP) has been prepared by the City’s Public Works Department which defines the necessary modifications, updates, and additions to the existing CH2M HILL construction drawings and technical specifications. The DBF will also provide a new full right-of-way utility location and topographic survey and integrate the necessary changes into the base maps for the design. The updated drawings will also reflect “lessons learned” and improvements added by past and current projects The DBF will also prepare and obtain all the necessary permits needed by the updated and new design. The work to be performed under this Contract shall also consist of providing all tools, equipment, materials, supplies, and manufactured articles and furnishing all labor, transportation, and services, including fuel, power, water, and essential communications, and performing all work, or other operations required for the fulfillment of the Contract in strict accordance with the Contract Documents. The work shall be complete, and all work, materials, and services not expressly indicated or called for in the Contract Documents which may be necessary for the completion and proper design and construction of the work in good faith shall be provided by the DBF. Minimum Requirements: In order to be deemed responsive, Proposers must meet the minimum requirements set forth herein. Non-responsive proposals will be disqualified from consideration. 1. Proposers must be licensed as a general contractor or underground utility contractor in the State of Florida 2. Proposers must have completed three (3) projects similar in size and scope valued at least at $8 million each in the past ten (10) years approximately 3. For the design component, Proposers must have completed five (5) similar projects in the past ten (10) years approximately. 4. The Proposer must submit documentation acceptable to the City that the Final Design team member is pre-qualified under Miami-Dade County Department of Procurement for the following categories: • 3.02 - Highway Systems – Highway Design • 3.09 – Highway Systems – Signing, Pavement Marking, Channel • 3.10 – Highway Systems – Lighting • 6.01 – W & S System – Water Distribution and Sanitary Sewage Collection • 6.02 – W&S – Major Water & Sewer Pumping Facility • 10.01 – Environmental Engineering – Stormwater Drainage Design • 16.00 – General Civil Engineering 5. The Proposer must submit documentation acceptable to the City that the Construction team member is qualified under the State of Florida Department of Business and Professional Regulation for the following categories: • Grading • Drainage • Paving • Grassing, Seeding, and Sodding • Water and Sewer Estimated Cost: The estimated cost for this project is approximately $6,802,821 At the time, date, and place noted, proposals will be publicly opened. Any proposals received after time and date specified will be returned to the Proposer unopened. The responsibility for submitting a proposal before the stated time and date is solely and strictly the responsibility of the Proposer. The City is not responsible for delays caused by mail, courier service (including U.S. Mail), or any other occurrence. A Pre-Proposal Conference is scheduled for 10 a.m. on August 6, 2013, in the Mayor’s conference room located at 1700 Convention Center Drive on the 4th floor. Attendance (in person or via telephone) to this meeting is strongly encouraged and recommended but is not mandatory. Proposers interested in participating in the meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644# (note that the number is followed by the pound (#) key). Proposers who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone. The DCP for this project shall be available in digital format on CDs. Please call Theo Carrasco at 305.673.7000 ext. 6230, or e-mail theocarrasco@miamibeachfl.gov to secure a CD. The cost for these CDs is $20. One may purchase a CD through the Finance Cashier located on the 1st Floor in City Hall. Please make reference of the RFP number (RFP 305-2013TC) and project name (Design/Build Services for the Right-of-Way Infrastructure Improvement Program Neighborhood No. 8 – Lower North Bay Road) to the Finance Cashier. CDs are available in the Procurement Office located on the 3rd Floor in City Hall with presentation of receipt from the Finance Cashier. The City of Miami Beach Department of Procurement Management is proud to announce a new partnership with Public Purchase, a web based e-Procurement service. In order to begin, or continue to, receive notifications as a current vendor, you must register with this new system. The two-step registration process is detailed below. The City shall switch from our current e-procurement system to Public Purchase effective December 1, 2012. Please register as soon as possible and no later than January 30, 2013, to have uninterrupted access to the City’s solicitations. INSTRUCTIONS 1. Register with Public Purchase: Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure to add this email address to your contacts to avoid the notification emails being sent to your junk folder. https://www.publicpurchase.com/gems/register/vendor/register. If you are already registered with Public Purchase, please proceed directly to step 2. 2. Register with City of Miami Beach • Once you have received your activation email from Public Purchase, log into www.publicpurchase.com and accept the terms and conditions of use. Click on the following link to start your registration process with City of Miami Beach: http://www.publicpurchase.com/gems/miamibeach,fl/buyer/public/ho e • Begin by selecting the NIGP Commodity Codes that relate to your business so you can receive email notifications of future opportunities. You may be prompted to fill out a W-9 for the City of Miami Beach records and for tax purposes. This form must be completed before you will be considered a vendor for the City of Miami Beach even if City of Miami Beach already has a W-9 from you on file. • If, for any reason, the link below fails, use the Public Purchase link in Step 1 and log in. Click “Select Region,” and “Select Agency.” After selecting City of Miami Beach, click on the “Register with City of Miami Beach” on the right hand side of the City of Miami Beach’s logo. It is important that this second part of the registration is complete or you will not receive notifications of upcoming quote opportunities from the City of Miami Beach. It is your responsibility to keep the information up to date, particularly the contacts and email addresses. The City also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: https://www.floridabidsystem.com/Member/default.asp Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by e-mail to theocarrasco@miamibeachfl.gov, mail to the Department of Procurement Management, 1700 Convention Center Drive, Miami Beach, FL 33139, or via FAX: (786) 394-4624 no later than August 12, 2013, at 3 p.m. The Bid title/number shall be referenced on all correspondence. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice) or 305-673-7218 (TTY) 5 days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE City OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • Debarment Proceedings -- Ordinance No. 2000-3234 • Code of Business Ethics – Resolution No. 2000-23879 • Protest Procedures – Ordinance No. 2002-3344 • Cone of Silence – Ordinance No. 2002-3378 • Lobbyist Registration and Disclosure of Fees – Ordinance No. 2002-3363 • Campaign Contributions by Vendors - Ordinance No. 2003-3389 • False Claims – Ordinance No. 2003-3398 • Requirement for City Contractors to Provide Equal Benefits for Domestic Partners – Ordinance No. 2005-3494 • Local Preference for Miami Beach-Based Vendors – Ordinance No. 2011-3747 • Preference for Florida Small Businesses Owned and Controlled by Veterans and to State-Certified Service-Disabled Veteran Business Enterprises – Ordinance No. 2011-3748. Sincerely, Theo Carrasco, Ph.D., CPPB, CPPO Senior Procurement Specialist
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