The U.S. Embassy Kyiv invites all interested vendors to participate in a solicitation for supply of uniform shirts and pants according to the attached scope of work. The order must be delivered complete to the U.S. Embassy Kyiv address: 4 Igor Sikorsky St., Kyiv, Ukraine in maximum 20 days after award of the purchase order. All items shall be officially imported to Ukraine on DDP (Delivery Duty Paid) terms (fully customs cleared). No other destinations in Europe and/or the USA are available.
Commercial offers shall include detailed description of the items that are brand name or equal which meet salient characteristics specified in the scope of work, cost per unit, number of units and the total value of the order including delivery to the U.S. Embassy Kyiv address. The offer shall be supported with completed Express NDAA Compliance Certification Form (attached).
Commercial offers must be prepared in English and submitted in PDF or ZIP format by e-mail on or before 17:00 (Kyiv local time) August 27, 2025, to KyivSolicitations@state.gov with subject line “Uniform Shirts and Pants for the U.S. Embassy Kyiv – PR15527310”. No offers will be accepted after the indicated deadline.
All solicitation related questions shall be addressed at KyivSolicitations@state.gov with the reference to subject line: “Uniform Shirts and Pants for the U.S. Embassy Kyiv – PR15527310” by 17:00 (Kyiv local time) August 18, 2025.
According to U.S. Federal Acquisition Regulations (FAR), advance payment is prohibited. Payment for the order will be made upon receipt and installation of equipment. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the equipment and complete installation based on valid detailed invoice. It is required to confirm in your offer that specified payment terms and delivery terms are acceptable.
According to FAR 4.1102 in case the amount of offer/order exceeds $30,000, all prospective offerors are required to have active registration at System for Award Management: www.sam.gov prior to the award of the contract and through final payment.
System updates may lag policy updates. The SAM may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies and Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
The U.S. Government intends to make an award to the responsible vendor submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial commercial offer/quote, without holding discussions, although we may hold discussions with vendors in the competitive range if there is a need to do so.
