The contractor shall: Coordinate all event logistics in collaboration with OTA, including but not limited to: • Targeted advertising and outreach across digital and community-based channels • Venue layout and signage • AV production, editing, and livestreaming support • Printing and production of event programs, posters, signage, name badges, and materials • Translation of all summit documents and on-site interpretation in Spanish • Production and delivery of promotional materials (e.g., branded pens, pads, bags) • Support planning and facilitation of: o One plenary session o Three to five breakout sessions o Up to three interactive workshops • Giveaways for at least 300 attendees • Work with OTA to track and stay within budget; provide regular updates.
