C.5.1.1 The Contractor shall follow standard landlord/tenant laws, as established by the jurisdiction where the residential facility is located, for new tenancy agreements between Contractors and people supported by the District. This includes establishing the lease in the person receiving supports name to the extent possible given his or her ability to enter into binding agreements, renters’ insurance and financial responsibility for any damages caused by the person. If the person receiving supports is not able to enter into the lease, then that person’s name must be listed as an occupant on the lease and the Contractor must establish with each person a legally enforceable residency agreement or other written agreement that, at minimum, provides the same responsibilities and protections from eviction that tenants have under relevant landlord/tenant law. C.5.1.2 The Contractor shall discontinue leases for single occupancy units upon the death of the occupant. For deaths that occur during the 1st-15th of any given month, the lease term shall end at the end of the current month. For deaths that occur during the 16th and end of the month, the lease payment will extend one additional month and end the last day of the following month, to allow for adequate time to vacate the person’s belongings if this cannot be accomplished within the same month that the death occurred. C.5.1.3 Contractors are encouraged to request to include a “Death of Occupant” lease addendum for all single occupancy units which states, upon the death of an occupant residing immediately upon the person’s death, the tenant (provider or occupant) shall no longer be responsible for payment of the remaining term of the lease as of the date of the resident’s death as described in C.5.1.2 with the understanding that the District may no longer authorize the Contractor to invoice for reimbursement for that residence beyond the terms set in C.5.1.2. C.5.1.4 The Contractor shall provide access to homes where persons enrolled in the IDD waiver program reside to the District, DHCF, bona fide protection and advocacy agencies, other governmental agencies, and to the designated advocate, Quality Trust for Individuals with Disabilities, for the purpose of review, monitoring and evaluation, whether the visit is announced or unannounced, of any location, including access to the people receiving supports and all records, in any form. For purposes of this section, the term ‘records’ includes, but is not limited to, all information relating to the Contractor, the services and supports being provided, and the people for whom services are provided; any information which is generated by or in the possession of the Contractor; the information required by D.C. Law 2-137; and any information required by the regulations implementing the IDD waiver program. C.5.1.5 The Contractor shall not discharge a person from its case load without holding a team meeting that includes the person and support team members and providing written notification to all parties following the team meeting of any decision regarding termination or discharge from a program.
