REQUIREMENTS – FORD AUTOMOTIVE PARTS C.2.1 The Contractor shall deliver parts and materials as ordered. The Contractor shall bill the District for the cost of such parts and materials less the discount listed in Section B on the Contractor’s invoice at time of delivery of parts and materials. The Contractor shall order parts and materials only after receiving a written Parts Order from the Contract Administrator (CA) or his designee. C.2.2 The Contractor shall deliver automotive parts that conform to the Original Equipment Manufacturer (OEM) specifications. C.2.3 The Contractor shall accept cancellations of part orders that have not been delivered. The Contractor shall accept the return of wrong or damaged parts within 30 days of receipt. C.2.4 The Contractor shall deliver parts within 24 hours after receipt of order. The Contractor shall immediately notify the CA or his designee of any parts or supplies that are not available or on backorder C.2.5 The Contractor shall make shipments to the Government of the District of Columbia as F.O.B. Point Destination. For this agreement, delivery, exclusive of all taxes (DC government is tax-exempt), shall be made to the following destination point: Department of Public Works Fleet Management Administration 1833 W. Virginia Avenue, NE Washington, DC 20002 C.2.6 The Contractor shall make deliveries between the receiving hours of 7:30 am to 3:30 pm, Monday through Friday, except holidays. C.2.7 Unless specified otherwise in this agreement, the Contractor’s standard commercial warranty as stated in the Contractor’s commercial pricelist, will apply to this agreement. In addition to the Contractor’s standard commercial warranty, the Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this agreement. Except as otherwise provided by an expressed or implied warranty, the Contractor will not be liable to the District for consequential damages resulting from any defect or deficiencies in accepted items. The Contractor shall make known to the District the warranty coverage for each part ordered. C.3 REQUIREMENTS - SERVICES C.3.1 The Contractor shall provide full service warranty, maintenance and repairs as directed by the Contract Administrator (CA) or his designee. C.3.2 The Contractor shall provide all technical oversight, personnel, equipment, tools, material, supervision and other items and services necessary to perform all maintenance repairs on the equipment covered under this agreement. The service requests, include, but are not limited to maintenance repair, warranty work, invoicing and reporting. C.3.3 Prior to award, the Contractor shall provide to the District a copy of occupational licenses or industry certification necessary to legally perform the service requirements stated herein. The Contractor warrants that the employees assigned to service and repair work under this agreement are Automotive Service Excellence (ASE) and/or equivalent certified technicians. C.3.4 The Contractor shall guarantee repair work and ensure that the Contract Administrator (CA) is made aware of the warranty term for each type of repair performed. The Contractor warrants to use sound principles and practices in the performance of the work and that to apply the degree of skill, care, judgment and supervision necessary to assure that the work shall be of the highest quality workmanship, an in accordance with the best trade practices. The Contractor further warrants that the work shall fulfill the terms of all special guarantees established by the contract and that the work shall be free from defects due to faulty materials, equipment or workmanship until the expiration of one year from the date of final payment under the contract or as may be available to the Contractor without additional cost to the District. In the event of any of the aforesaid warranties are not fulfilled, the Contractor guarantees that it shall promptly reimburse the District for its cost in making suitable repairs or replacements; or, at the District’s option, promptly make suitable repairs or replacements at the Contractor’s expense. In either case, the Contractor shall also pay for any resulting damage to other property and work occasioned by its breach of any of the aforementioned warranties or guarantees. The Contractor shall extend all warranties it receives from parts manufacturers to the District. This warranty is in addition to all warranties contained under the law. C.3.5 The CA or his designee shall prepare a work order for repair work and notify the Contractor via fax, phone or email that a work order shall be issued for repair work. Both parties shall agree on the schedule of delivery of the equipment to the Contractor’s shop. A hard copy of the work order shall be delivered to the Contractor at the time of equipment delivery. The work order shall contain the following information: the type of equipment, description of repair required or failure if known, location of equipment, VIN, license plate number, name and signature of CA or his designee.
