3.1.1 Task 1. Project Management Project management will consist of directing, managing, and successfully delivering the project on schedule. The project manager will prepare for and participate in bi-weekly project management meetings/calls with meeting agendas and notes, produce monthly progress reports and invoices to the WMATA project manager (PM), and maintain a thorough administrative record of the project. S/he should also quickly flag when requests are off topic or when the project runs the risk of not meeting the originally determined schedule. Invoices should be provided to WMATA’s project manager monthly and should be accompanied by a short summary of monthly accomplishments. Finally, the project manager is responsible for ensuring that deliverables for major meetings, workshops, etc. are delivered to the WMATA project manager at least five business days in advance of the meeting to allow for review and comment. A kick-off meeting will be held at WMATA within ten business days of Notice to Proceed (NTP). WMATA PM anticipates one internal group to guide the project, in addition to the project manager; this group may include both technical and non-technical staff from WMATA’s internal departments including Bus Communications, Cybersecurity, Data Lab, Transit Performance Management, representatives from each of WMATA’s partnering jurisdictions, and other thirdparty contractors. A small subgroup of this working group may serve as a technical team. Deliverables: • Project management plan • Timely invoices with short monthly progress reports • Internal kick-off meeting with agenda and project schedule • Weekly project management virtual calls • Up to 4 in-person meetings with WMATA project team at key points during the project • Agendas, presentations (if necessary), and meeting summary with action list for all meetings 3.1.2 Task 2. Cloud Based TSP Technology Study The consultant will meet with the WMATA PM and jurisdictional partners to gain a full understanding of the existing TSP technology at WMATA, traffic technology at each jurisdiction, existing and potential interfaces with jurisdictional traffic infrastructure, and identify opportunities and challenges to implementing a cloud-based TSP system. The consultant will also review TSP programs and technologies at peer transit agencies and complete a cost benefit analysis for Metro. Key activities in this task include the following: 1) Document WMATA's requirements and limitations for implementing a new cloud-based TSP system: a) Bus Priority program needs such as flexible parameter settings, and data reporting and analysis capabilities. b) Bus communication needs such as options and limitations for bus data usage and transfer (AVL, GTFS-RT, on-bus modem, data tunnels, APIs, etc.). c) Bus Maintenance needs such as options and limitations for installing new equipment and/or software. d) Permissions, limitations, and other network and security requirements for a cloud-based system at WMATA.
