Enclosed is a Request for Quotes (RFQ) for CMR BATHROOMS RENOVATIONS & GUARDHOUSE IMPROVEMENTS. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
For any communication regarding this RFQ, please use this e-mail address: bogotagsocompras@state.gov Site Visit: The Embassy intends to conduct a Site Visit at the Chief Mission Residence (CMR) Carrera 3 Bis #77-90, Date: August 15,2024 Time: 09:30 hours, local time. Please provide us with names in full, nationality and ID numbers (cedula de ciudadanía) via e-mail before August 13, 2024 - 11:00am, local time.
Questions that you may have concerning the solicitation documents must been sent by e-mail to the Contracting Officer before August 20, 2024, 4:00 pm local time. Questions received after this date will not be considered.
Submission: quotations are due August 27,2024, 4:00 pm local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-18
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
For clarification purposes, we are including information on the local equivalent in Colombia of the bonds required in the United States in Section G “Special Contract requirements” ten (10) days after contract award, contractor is required to submit the following bonds, as stated in Section G of the Solicitation:
Social Security: All workers and subcontractors who are employed on the project should be registered with a Social Security System, which includes an E.P.S. (Health Entity) and an A.R.L. (Professional Risk Administrations Company), and that they are up to date with the respective payment. The Contractor should likewise take on responsibility for any damages or prejudices which might result from the said activity. The contractor should submit copies of payment tables during the first seven days of the month to the Facilities.
Bonds: All policies, which are stipulated for these works, should be signed by the legal representative. The policies must name the U.S. Embassy - Bogota, NIT 800.090.823-1, as the beneficiary. The full cost of all policies will be borne by the contractor, who should always submit the payment receipt for the respective premiums. The required policies are listed below:
1. Wage payment and social benefits policy. Amounting to 30% of the value of the contract with validity equal to the contract term plus three years. The Social benefits policy will not be necessary if a certification is issued swearing that all staff and personnel are duly registered in a social security scheme, covering accidents, death, hospitalization, and accidental death.
2. General liability insurance policy. See coverage according to the solicitation (Page 10- Paragraph G.2.1), validity equal to the contract term plus two months.
3. Work quality and stability. Amounting to 50% of the value of the contract and valid for three (3) years after completion of the work.
Sincerely,
Jackie L Parker
Contracting Officer
