Specifications include, but are not limited to: • Solution needs to improve the effectiveness of the procurement organization for sourcing and contracting activities. • A centralized document library to ensure consistent contract standards across the entire organization. • A flexible workflow to expedite approval and signature. • Deliverable tracking to monitor supplier performance. • A centralized contract repository for full visibility. • Improve sourcing results with cross-functional collaboration. • Include an increase savings with lowest total cost analysis and complete Solicitation package evaluation. • Analytics -the ability to track proposals lifespan and ability to provide access to multiple users • Platform should provide an ability to build the selection and scoring process • Streamlining the technical evaluators review and scoring mechanism and ability to upload results • Assembly and Workflow Approvals – the ability to automate, collect and route documents for approval • Collaboration –the ability for multiple users to access the same document to create, edit and track changes. • Contract Management -the ability to create, issue, receive, analyze, and manage contract documentation. • E-signature – the ability to sign documents electronically • The ability to support Various file types (images, drawings,) • Support large file upload - 1GB+ • Quote Management – the ability to create, issue, receive, analyze, and manage various quote formats. • Template Creation – the ability to create various template formats and styles • Solution will integrate with ERP (Enterprise Resource Planning) system to issue Purchase orders and Contracts. • Dashboards and reporting for trend analysis. Centralized and customized dashboard for Procurement managers, Contract administrators and technical evaluation team • Software that is “user friendly” for all WMATA users while accessing the current system and network using role-based access controls (RBAC). • Improvement to decision making by providing timely and accurate procurement metrics/reports • Improve efficiency by lowering operating cost and increasing productivity • Access for vendors to upload proposals • The ability for users to conduct a side- by -side comparison of proposal documents • The access to project management for creating timelines and milestones, deliverables, and tasks for the solicitation process • The ability to categorize suppliers by classifications • Create document management and access rights control • Users being able to log in remotely • Ability for users to run ad-hoc reports • Users who are fully trained to use the new application as well as the redesigned business functions
