Specifications include, but are not limited to: Correspondence: 1. Prepare minutes handouts, agendas and visuals, transcription, reports and marketing materials 2. Prepare correspondence on behalf of Council Communications: 1. Facilitate communication between Recipient (Ryan White Office) and Planning Council 2. Participate in monthly conference calls with Federal Project Officer Administration: 1. Manage planning council budget 2. Manage grievance process 3. Maintain Planning Council website (www.ryanwhitecare.org) 4. Manage and maintain records of Planning Council membership 5. Maintain reimbursement system for babysitting costs, parking costs, mileage, bus/taxi costs 6. Provide monthly invoices based on actual deliverables for previous month 7. Manage meeting logistics 8. Purchase of food for Planning Council meetings, committee meetings and community forums