• Facilities Evaluation. Evaluate the current physical condition and need for improvement. The following shall be included: - Meet with Library and Town representatives to discuss existing concerns and priorities. - Collect existing data from staff and any other available sources. - Evaluate the existing condition of building systems including structural (masonry, iron materials, roofing, subfloors), electrical, mechanical, HVAC, etc. Identify any areas that need short- and long-term attention. - Prioritize recommendations and develop capital budgets for each. - Produce draft reports including a multi-year capital plan and building systems rating report. - Present draft reports to Library and Town, Building and Grounds Committee, and Board of Trustees. • Facilities Condition Assessment. The report shall identify ongoing maintenance policies, and procedures which could be improved or implemented to avoid or reduce current or future capital costs. It shall also present a comprehensive study of the physical condition of the Library building and cost of repairs and code compliance along with prioritization of all needed repairs. Any needed replacement of large cost items such as roofs over the next 15-year period shall be included. The plan shall include an executive summary, architectural renderings, plans, photographs and other supportive documentation. The building condition assessment shall include the following for each asset: - Facility structure/system. - Written condition analysis for each structure/system evaluated. - Scope of recommendations. - Resources required to accomplish the work. - Timeline for recommendations (i.e., capital plan). - Schedule for each project. - Cost of each project. • Building Systems Rating Report. The following systems and sub-systems shall be included: - Site- pavement, sidewalks, grounds, entries, drainage, site lighting. - Roofing and roof drainage systems. - Exterior- doors, walls, windows, fire escapes, masonry, woodwork, stairs, railings. - Interior- flooring, tile work, stairs, storage areas, book repository, doors/hardware, casework/millwork, ceilings, lighting. - HVAC- boilers, furnaces, air conditioning systems, exhaust systems, controls, energy management systems - Plumbing- water distribution, drainage, fixtures. - Electrical – distribution, technical/IT infrastructure, intercom, telephone, elevators, generators. - Fire, Security- alarms, detection, fire protection.
