Regional School District No. 5 is seeking a qualified architectural firm to provide the following services, included but not limited to: A. Reimbursable Expenses: No fee or mark-up may be charged for reimbursable expenses. Reimbursable items are limited to special request of the owner or extenuating circumstances subject to the Board’s prior approval. Expenses including but not limited to; outside printing, copying, reproducible drawings, travel, staffing, express mail services and overhead shall be included as part of the architect’s direct cost/fee proposal. B. Meetings and Approval Process: The successful respondent shall be expected to be available to provide a presentation at a minimum of three public meetings, explaining the findings of the report. C. Conceptual Design Phase: At minimum, the responsibilities and deliverables to be prepared by the architect during and at the completion of the Conceptual Design Phase shall consist of the following: 1. Provide conceptual drawings which shall include at a minimum floor plans, overall site plan indicating building location and vehicular circulation and supporting narratives describing architectural descriptions for materials and interior finishes as well as MEP systems and proposed site requirements. 2. Provide a conceptual estimate for each option listed in the project rationale section of this document. The estimate shall be submitted in CSI Master Format with costs converted to Uniformat. 3. Participate in three public meetings and deliver a presentation illustrating the findings of the options. 4. Meet with staff, administrators to gain insight into the requirements for the new buildings. 5. Provide a minimum of one draft copy of the report for review by the Amity Middle Schools’ Building Committee and Board of Education. The report shall be presented by option with an estimate accompanying each option. The draft report shall include a summary of all options at the end of the report, with a comparison of the options and their probable costs. Following the submission of the draft, Regional School District No. 5 will make comments and approve the draft report. Following this approval the Architect will prepare the final report.
