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Basic Information

Reference Number

0000251218

Issuing Organization

Widefield School District 3

Owner Organization

Widefield School District 3

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

20-01-004

Title

Projection and Sound System along with Repairs and Maintenance

Source ID

PU.AC.USA.1810698.C11755626

Details

Location

United States, Colorado, El Paso County

Purchase Type

Term: 03/01/2021 12:00 AM MST - 03/01/2022 12:00 AM MST
Option: With yearly renewal for up to 5 years

Piggyback Contract

Description

A projection and sound system along with repairs and maintenance for Mesa Ridge High School Auditorium. The proposer shall be responsible for providing the equipment and installation of the equipment along with any maintenance and repairs the system may need throughout the lifetime of the product. Please include the best options for warranty available. The minimum requirements are as follows.

4K60 4:2:0 HDMI & VGA Wall–Plate Auto Switcher/Transmitter over Extended–Reach PoE over HDBaseT with Maestro Room Automation (2)
4K60 4:2:0 HDMI Bidirectional PoE Receiver with RS–232 & IR over Long–Reach HDBaseT (1)
Compact 5–Input 4K60 4:4:4 Presentation Switcher/Scaler with HDBaseT & HDMI Simultaneous Outputs (1)
4K60 4:2:0 HDMI HDCP 2.2 Receiver with RS–232 & IR over Long–Reach HDBaseT (2)
1:2 4K60 4:2:0 Long–Reach HDBaseT DA (1)
Cat6 Plenum cable 1000’ (1)
Epson Pro Series L1495UNL or similar (2)
Epson ELP LM15 - medium-throw zoom lens - 36mm - 57.4mm or similar (2)

Proposals must include any shipping costs.
All Proposals must include trade-in or disposal options of the current equipment. This equipment is as follows:

Creston - Sound System
NEC - Projectors (2)

The awarded proposer will need to provide the following closeout documentation at minimum-

operation manuals for all equipment
a signed warranty statement
equipment list

Dates

Publication

01/12/2021 02:33 PM MST

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Addendum

01/29/2021 02:00 PM MST

Questions are submitted online

Yes

Closing Date

02/05/2021 02:00 PM MST

Contact Information

Olivia Boudreau

barronolivia@wsd3.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Installation Required

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

- Warranty Information Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries