B23000204 - Upgrade Record Management

Weld County seeks a to update and / or replace our system of record for documents maintained by our Clerk to the Board office.  This system maintains authoritative documents spanning over 150 years.  There is an internal document management component and a public facing document retrieval component that need to be replicated.  All public web and employee facing systems must be fully compliant with ADA standards as documented in WCAG 2.2, error free at the A and AA levels. Historic documents and related meeting proceedings will be migrated into the selected vendor system as part of this bid. There are about 416,000 documents in the current SQL database, which is approximately one (1) TB in size. Approximately 1,000 of these documents contain sensitive information that needs to be redacted if displayed to the public.  Both non-redacted and redacted flat files can be produced and supplied to the selected vendor for integration, if required. To review our current configuration related to public document retrieval, please review this url: https://cmtcm.co.weld.co.us/weldcm/web/