RFQ 10/21 UTSD General Engineering/Specialized Consulting - General Professional Engineering and Specialized Consulting Services

The Upper Thompson Sanitation District (UTSD) in the Town of Estes Park, Larimer County, Colorado is seeking the professional services of an engineering consultant (Engineer) to provide general engineering services and specialized consulting services on an as-needed task order basis. The Request for Qualifications (RFQ) describes background information, submission requirements, and selection criteria for the engineering consultant.

Based on the evaluation of the qualifications submitted, an on-call services agreement will be established with the selected Engineer.  Services required for specific projects under the on-call agreement will be obtained on an as-needed basis through issuance of task orders for services that will be made under a blanket unfunded on-call professional services agreement.  Each request for services for specific projects will be made as a task order/work order release under the on-call agreement and not as a contract amendment.  Prices for each task order will be negotiated based on the billing and labor rate structure incorporated in the on-call agreement.

Award under this solicitation does not guarantee that any services will be ordered from an Engineer through the task order process.  Establishing this on-call agreement allows the selected Engineer to understand and accept the UTSD terms and conditions and expedites the contracting process through issuance of subsequent task orders.  The contract duration is anticipated to be three (3) years, and contract extension will be at the discretion of UTSD.

SCOPE OF SERVICES
The engineering consultant and, if necessary, its team of sub-consultants is to provide office and field services for the following areas:
 

1. General engineering services.  Perform complex analyses and designs regarding wastewater treatment and conveyance facilities.  Successfully administer and timely complete complex wastewater related projects while remaining fiscally responsible to project and work task budgetary controls and limitations.  Provide associated engineering services such as structural analysis and rehabilitation; SCADA engineering and support; programming; security services; telemetry design and studies; testing, hydraulic modeling, Geographic Information System (GIS), model updates and capital improvement scenario analysis. 
2. Engineering design and construction services for wastewater collection and treatment facilities. Upgrade and/or improve wastewater collection and treatment facilities, processes and associated equipment and controls, flow metering stations or systems, manholes, lift stations, and force mains.  Construction management and inspection services, and resident engineering inspection.  Prepare opinion of probable costs, bids, specifications and contracts, detailed inspection records and reporting. 
3. Regulatory Reports. Prepare regulatory reports, permits, and other required documentation including, but not limited to, the UTSD Wastewater Utility Master Plan (WUMP) and technical memorandums.  Review discharge permit and provide comment to Colorado Department of Public Health and Environment (CDPHE).
4. Rate Studies and Financial Planning. Develop rates and fees using an industry standard model that allows for the evaluation of multiple rate structure alternatives to deliver a rate structure that meets UTSD operational goals. Integrate fee development into a comprehensive financial plan that forecasts system operations and maintenance costs, capital needs and customer use.  Understand and communicate project funding options and requirements for federal and state loans and grants and bonds.
5. Capacity Planning.  Provide appropriate capacity planning data and analysis to meet state and federal regulatory requirements.  Update capacity planning on a regular basis.
6. Easement acquisition.  Right-of-way and easement acquisition and negotiation services for federally and non-federally funded projects, title reports, appraisals, easement exhibits and legal description preparation. 
7. Water quality analysis.  Analyze data from water quality samples taken from the collection system, the treatment plant, and waterways.  Analysis capabilities must include all regulated constituents at the local, state, and federal level.  Evaluation of data to determine sources of contaminants or for other purposes.
8. Geotechnical services.  Provide standard geotechnical services including subsurface investigations, materials testing and inspections, geotechnical analysis, geotechnical baseline reports, pavement, and foundation design.
9. Rules and Regulations.  Interpret, develop, and apply UTSD Rules and Regulations with the ability to clearly communicate the Rules and Regulations to District staff and Board, and in preparation for interactions with customers and the public. Confer with legal counsel regarding interpretation, development, and application of Rules and Regulations.
10. Local, state, and federal regulations, permitting and planning.  Possess and demonstrate an understanding of all regulations, permitting requirements and planning requirements that arise from regulatory agencies, with the ability to explain them to staff, Board, customers and public.  Regulatory agencies include town, county, state, and federal governments.  Provide support required to comply with funding sources. 
11. Pilot studies and follow-up guidance.  Develop concepts appropriate for pilot testing, develop pilot testing protocols and obtain appropriate regulatory approvals.  Provide guidance to staff for executing pilot studies and assist with analysis of results.  Provide follow-up guidance to staff and communication with regulatory agencies where appropriate.
12. Attend Board, staff, and public meetings.  Provide expert to attend all meetings as requested by the District Manager.
13. Specialized consulting services.  Provide specialized consulting services for operational, maintenance, technical, regulatory, inspection, and business issues as requested by the District Manager. Additional professional services may be requested such as development of complex analyses and designs, oversight reviews and value engineering analyses.  Supplementary services may include coordination with associated professionals including other engineers, legal and specialized counsels, and auditors.