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Basic Information

Reference Number

0000394774

Issuing Organization

University of Northern Colorado

Owner Organization

University of Northern Colorado

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UNC-RFP-26-01

Title

Wireless First Project

Source ID

PU.AG.USA.2360.C2703426

Details

Location

United States, Colorado, Weld County

Delivery Point

UNC Greeley Campus

Piggyback Contract

Description

UNC is replacing its access switches and replacing and expanding its wireless access points. UNC is expanding our wireless infrastructure to provide high quality service to all buildings and some outdoor areas. UNC is looking for equipment that will easily integrate into our existing environment. Our existing networking hardware is all Cisco.

UNC currently has 1,000 wireless access points and about 450 access switches. This RFP covers both replacing the existing access switches we use for wired connections and the switches we need for the addition and support of new wireless access points. We expect a substantial increase in the number of wireless access points needed. UNC believes at least 1380 total access points might be sufficient to expand our coverage, but this will be dependent on the capabilities of the hardware selected and the constraints of the restrictions on where access points can be moved or placed. The proposal must meet the criteria outlined in Section III. We are migrating away from a port per person in favor of wireless, we expect that the total number of switches needed will decrease. We estimate that 340 switches will be sufficient to provide coverage for all our wireless access points and those physically wired connections that we will keep. See the supplemental documentation to understand our existing switch infrastructure.

Dates

Publication

08/07/2025 09:44 AM MDT

Bid Intent

Required

Bid Intent Deadline

08/22/2025 05:00 PM MDT

Question Acceptance Deadline

09/03/2025 05:00 PM MDT

Questions are submitted online

Yes

Closing Date

09/12/2025 02:00 PM MDT

Prebid Conference

08/20/2025 09:00 AM MDT

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Insurance Required

- Warranty Information Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/20/2025 09:00 AM MDT

Location

Parsons Hall – 501 W. 20th St. Greeley, CO 80639

Event Note

Pre-Bid Meeting
A recommended Pre-Bid Meeting will be held at the University of Northern Colorado
Address: Parsons Hall – 501 W. 20th St. Greeley, CO 80639
Room: Training Room
Date/Time: 8/20/2025, 9:00 AM

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

To facilitate the evaluation, the Bidder must submit and organize all written responses to the Scope of Work, as found under Section III above, in the same order as listed below. Proposals that are determined to be at a variance with this requirement may not be accepted.

Design Summary
Hardware Details
Software Details
Hardware Warranties
Solution Validation
Integration with Existing Phone Systems
Network Management Solution
Network Access Control
Required Changes/Cost for Compatibility
Training
Installation
Timeline
Completed Vendor Signature Form (Exhibit A)
Completed W-9 (EXHIBIT B)
Sample Agreement(s) from Bidder’s Company for UNC preliminary review.