RFP#1-2023 AV Light & Stage Production - RFP - Special Events & Special Programs Audio Visual, Light & Stage Production

Services Provided

1. The Town of Castle Rock is seeking proposals from qualified Audio, Visual, lighting and stage production contractors, who specialize in production of concerts.

2. The Town would also like to have bidders to advise the Town of Castle Rock on all talent riders before the Town contracts with performers.

3. Negotiate all technical requirements in artist riders, including but not limited to sound system, lighting system, backline requirements.

4. Contact and schedule all acts in regards to sound checks load in and load out.

5. Coordinate all sound and backline requirements with talent.

6. Effectively manage talent and crew on shows days.

7. Manage stage hands, loading and unloading of all stage equipment, personnel, artists and their personal effects.

8. Provide, install, run and remove all technical elements required to facilitate concerts and events as described above.

9. Provide a mobile stage that must be " 28’wide X 24’ deep X 42” high. Stage must be capable of supporting 125lbs per sq. ft. Stage must be skirted and have access stairs. Please note shows go on “rain or shine” and stage must be kept dry at all times. Stage must also have rigging for stage banner, and sponsor signs, that must be changed for each show. Stage must be covered and at least 32’ high. Roof must rise to a minimum of 20’ above the ground on the downstage side and 15’ on the upstage side.  Roof must be load bearing and capable of supporting the lighting rig.

10. Vendor must provide tents to cover monitor mix position and FOH position and weights for the tent. 

11. Vendor must provide distribution system for stage lighting, sound system, and stage power.

12. Must offer a lighting package and provide fixtures, hanging apparatus, cable, dimmers and control console to provide front and back lighting in at least 4 different colors.

13. Vendor must provide all labor required to install and remove the stage, stage roof, and its associated rigging should be included, all labor to install, operate and remove lighting equipment should be included, all labor to install, operate and remove the sound system, including but not limited to, speaker stacks, delay towers, mixing consoles, amplifiers, processing equipment, and monitor speakers and systems should be included, all labor to set up and remove all backline equipment should be included, all labor to unload, set up, pack up and reload all artist equipment that arrives with the artist, including but not limited to all mixing consoles, monitor speakers, stage boxes and cable, mic stands, drums, keyboards, guitar amplifiers, set pieces, risers, lighting equipment, productions cases and equipment. " Labor should include at a minimum, front of house sound engineer, monitor, engineer, backline technician, Lighting board operator, and at least three stagehands to assist with artist equipment, and changeovers between opening and headlining acts.