RFP#1-2023 On-Call Electrical Services, Aquatics - On-Call Electrical Services, Aquatics

General Requirements
The response to this RFP must be complete and in the format requested below. Failure to provide all requested information or any significant deviation from this format may be cause for rejection of the RFP response.

All responses submitted shall become property of the Town. All responses shall include all of the information requested in this RFP and any additional data that the respondent deems pertinent to the understanding and evaluating of their response. All responses shall meet, at a minimum, all criteria outlined in the following sections. At the discretion of the Town, firms submitting responses may be requested to make presentations as part of the evaluation process. The respondent should not withhold any information from their written response in anticipation of presenting the information orally, since oral presentations may not be solicited. The Town will not reimburse the respondents to this RFP for any costs associated with the preparation and submission of said response or in the preparation for and attendance at a presentation. The Town reserves the right to request any firm submitting a response to clarify or to supply additional information necessary.

Mandatory Requirements
Individuals/Firms, which respond to this RFP, shall meet all of the following mandatory requirements:
 

1. 1. Licensed in Douglas County, Colorado
   2. Electrical and Workers’ Compensation Insurance, as-required
   3. Clean Safety Record for the past ten (10) years
   4. Ability to Bond Projects over $50,000
   5. Respond (on-site) within two (2) hours in emergency situations
   6. Respond (on-site) within twenty-four (24) hours for non-emergency situations

• 7. Pool Lighting and Lighting Repairs
• Rental/Ownership of Up to 55’ Bucket Truck
• Rental/Ownership of Up to 100’ Bucket Truck
• Lamp changes, ballast replacements, wire harness/repair, glass lens replacement, cross arm/pole replacement
• Extensive knowledge of MUSCO and, as well as, operation of lowering, retractable, and cross-arm systems

• 8. Private Owner Locates:
• Electrical
• Fiber
• Optics
• Data
• Cable
• Pipe
  9. Trenching:

• 4” up to 8” wide, up to 60” in depth
• 35HP and below
• 100HP and above
• Mechanical Trench Compactor
  10. Backhoe:

• Digging depth, no less than 15’

• 11. Skid Loader:
• Minimum of 55HP

• 12. General Electrical Services:
• PLC
• Working knowledge of Vortex equipment and programing
• Working knowledge of Hydro Dynamics equipment and programing
• Working knowledge of pool systems/chemical controllers
• Working knowledge of Pool filtration systems
• Working knowledge of pumps and motors for pools
• Certified Pool Operator (CPO)/Aquatic Facility Operator (AFO)
• Switch Gear Cabinet Installation and Service
• Concrete Coring up to 10” diameter
• Concrete Sawing up to 6” depth
• Troubleshooting
• Exterior Site and Decorative Lighting
• Wiring Tracing
• Irrigation Controllers
• Underground Irrigation Valve Locating
• New Electrical Services
• Electrical Disconnect and Demolition
• Pole Base Installation
• Site Electrical Extension and New Service Installation

1. 13. Include a statement related to your firm’s complete understanding and compliance with all of the general and mandatory requirements. Provide a detailed narrative of how you would meet the objectives of the Town of Castle Rock, as outlined.

1. 14. Provide a complete description of your firm to include the number of years you have been doing business in the State of Colorado and the prior experience you have had with similar contracts/agreements.

1. 15. Identify the key individuals that will be assigned to work with the Town of Castle Rock. List all relevant experience for each individual. Include resumes with education and work experience for all personnel that have been identified and include a list of responsibilities for each type of work.

1. 16. Explain why your company would stand out above all others and why your firm would be a valuable resource to the Town and should be assigned to the preferred vendors list resulting from the RFP.

1. 17. Provide a summary of the partnership that you envision with the Town of Castle Rock.

1. 18. All RFP responses must list each task identified in Section E above. Each response must provide a detailed narrative related to your companies documented experience in the successful completion of such tasks. In addition, the estimated number of hours to complete each task (under normal conditions) must also be provided. All respondents should be prepared to provide references for each task listed above.

1. 19. All responses must include a detailed list of equipment that is owned, maintained, and operated by your company.

1. 20. All responses must include (at a minimum) the following pricing information relative to performing any/all potential work as described herein. Details related to all reimbursable expenses should also be included.

1. 20. 1. Hourly Rate (Monday to Friday/7am-5pm) for an Apprentice Electrician
       2. Hourly Rate (Monday to Friday/7am-5pm) for a Journeyman Electrician
       3. Hourly Rate (Nights & Weekends) for an Electrician
       4. Hourly Rate (Nights & Weekends) for a Journeyman Electrician
       5. Trip Charge
       6. Mobilization Charge
   21. All respondents must submit written disclosure of any known potential conflicts of interest that may result during the course of performance of the services listed herein.

1. 22. List any and all legal disputes, mediations, arbitrations, and/or lawsuits in which you or your firm has been involved in the last ten (10) years, include details related to the current status and/or outcome. This information should be provided in a separate sealed envelope titled “Legal Dispute Information” and submitted with your proposal response.

1. 23. All proposal responses shall include a list of five (5) current references, with a minimum of two (2) previous clients that you have no longer retain as a customer. All references shall include name, title, address, telephone number, fax number, and e-mail address for which you are currently furnishing or have in the past furnished services on a same or similar contract or agreement. The failure to include references and/or the inability to contact the references shall be ample cause for rejection of the RFP response.