1 Board Paperless Process Replacement Software & Implementation 1 LS 2 Migration of existing data 1 LS 3 On-Going Support, Base Years (per year)* 2 EA 4 Ongoing Support (per year)* 1 EA The new system will significantly improve usability and efficiency for employees across various departments, fostering accountability and ownership in preparing and submitting items to the Board. Additionally, transitioning from the current app-based system to a more reliable, cloud-based solution will reduce IT costs, minimize technological disruptions and enhance overall productivity, especially as the current product approaches its end-of-life support. The new system will also enhance public accessibility to materials for upcoming Board meetings as well as historical records of past meetings. Important materials that must be available on a public facing portal will include: Agendas, Packets, Minutes, Transcripts, Video(s), Meeting Notices, and the Board's Calendar.
