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Basic Information

Reference Number

0000242665

Issuing Organization

Arapahoe County

Owner Organization

North Central All-Hazards Emergency Management Region

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-20-40

Title

PATIENT TRACKING AND FAMILY REUNIFICATION WORKSHOP SERIES

Source ID

PU.AG.USA.1109.C2686576

Details

Location

United States, Colorado, Arapahoe County

Delivery Point

Arapahoe County on behalf of North Central All-Hazards Emergency Management Region

Purchase Type

Duration: Commence on the date of PO

Piggyback Contract

Description

Arapahoe County (the County), on behalf of North Central All-Hazards Emergency Management Region (NCR), seeks responses for the implementation of the development of a multi-jurisdictional plan supporting a patient tracking and family reunification system. This project will be directed by a multi-jurisdictional steering committee formed from leaders from the NCR EMS and Hospital/Healthcare committees to ensure patient tracking from scene to hospital, patient accountability, and family reunification. The core features of this project include hiring a contractor to organize and hold a workshop series to clearly identify processes and procedures to address the gap areas and then to produce an integrated Regional plan for implementation.

The awarded contract shall commence on the date of the Purchase Order and shall remain in effect until such time as the services acquired in conjunction with this Solicitation have been completed and accepted by the County's authorized representative.

Dates

Publication

07/30/2020 06:00 AM MDT

Bid Intent

Not Available

Question Acceptance Deadline

08/12/2020 02:00 PM MDT

Questions are submitted online

Closing Date

08/27/2020 02:00 PM MDT

Prebid Conference

08/11/2020 10:00 AM MDT

Contact Information

Sarah Huerta

303-795-4536

shuerta@arapahoegov.com

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/11/2020 10:00 AM MDT

Location

Virtual Meeting via Microsoft Teams
Event Note
PRE‑PROPOSAL CONFERENCE IS RECOMMENDED: A pre‑proposal conference will be held on August 11, 2020, from 10:00am-11:00am (local time), via Microsoft Teams to discuss the project requirements. A representative of the Contractor is encouraged to attend this conference to become familiar with the project requirements.

In order to attend the Pre-Proposal meeting via Microsoft Teams, send the following information via email to Sarah Huerta, CPPB, shuerta@arapahoegov.com, close of business, Friday, August 07, 2020:
- Contact name
- Company Name
- Address
- Phone Number
- Email Address
Pre-proposal information as well as Microsoft Teams invitations will be provided to the contact name by close of business on Monday, August 10, 2020.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

The response must be received before the due date and time as specified in this Solicitation. It is the responsibility of the Contractor to ensure that electronic submittals are received prior to the closing time specified.

Electronic submissions will be accepted online via Rocky Mountain E-Purchasing Systems (RMEPS), www.bidnetdirect.com/colorado. Questions or technical difficulties should be directed to the websites’ Vendor Support Team, (800) 835-4603, option 2.