Colorado Mountain College’s Steamboat Springs Campus located at 1275 Crawford Ave., Steamboat Springs, CO 80487 is beginning a nursing program and constructing nursing simulation labs. CMC is requesting quotes from qualified firms and/or individuals to provide the Medical Simulation Platform, equipment and supporting A/V items to assist in the education of our students.
CMC is working with Steamboat Engineering & Design and sub-consultant Sextant Group (“Consultant”). Construction Drawings from Steamboat Engineering & Design are included.
STATEMENT OF WORK
The Medical Simulation hardware/software vendor/manufacturer shall provide all medical simulation hardware and software products required for a fully integrated medical simulation experience to include recording, debriefing, assessment, and facility management. Further, the selected vendor shall work in conjunction the selected audiovisual contractor for the physical integration of the audiovisual equipment and the medical simulation hardware/software solution.
The AV contractor has not been selected and the AV systems are not yet complete. Two quotations are requested for this RFP: 1) A turn key solution based on the summary of spaces below and attached drawings. 2) A preliminary quote for only the medical simulation software/hardware components that cannot be provided by an AV contractor with the understanding that there may be changes at the completion of the AV systems design.
The following is a summary of the spaces and capture needs per space instance:
1. (4) Standard Hi Fidelity Rooms - 3 Cameras, 1 Audio, 1 Hi-Resolution
2. (2) Practice Rooms – 3 Cameras, 1 Audio, 1 Hi-Resolution
3. (2) Debrief Rooms – 1 Camera, 1 Audio, 1 Hi-Resolution
4. (1) Medication - 1 Camera, 1 Audio, 1 Hi-Resolution
5. (1) Nurse Station – 2 Cameras, 1 Audio, 1 Hi-Resolution
This is structured around a set of functional requirements indicated below.
1. Design and Documentation
a. Creating final system designs that meet or exceed the requirements described in this RFP and in concert with the Consultant.
b. Documenting the installed hardware and software as defined herein, to be integrated into the Audiovisual Systems as-built documentation.
2. Coordination
a. Assisting the Consultant in reviewing audiovisual systems design for accurate integration of all hardware and software solutions into the final audiovisual system design.
b. Communicating and coordinating directly with the Owner representative(s), Architect and other trades as required to fulfill all requirements of this RFP.
c. Coordinating your work with other trades as needed including the Audiovisual Contractor.
d. Scheduling installation operations in sequence required in order to obtain best completion results.
e. Coordinating installation of different components to assure maximum accessibility for required maintenance, service, and repair.
3. Cabling, Equipment, and Installation
a. Providing all software and equipment contained in your proposal.
b. Providing cable or coordinating cable coordination as required for the hardware systems provided.
c. Furnishing all lifts, ladders, scaffolding or other resources as needed for proper safe installation. Coordinating with other trades as needed.
d. Coordinating with local entities as necessary (manufacturer, Owner, SBE, FCC, etc.) to determine final channel selection for all wireless devices and resolve conflicts where they may occur.
e. Coordinating the exact and final locations of the provided hardware components with the AV Contractor
f. Ensuring that all equipment is installed in accordance with accepted industry standards, approved shop drawings, and manufacturer’s recommendations.
g. Ensuring that all individual components function as intended by this RFP.
4. Coordination with Owner’s Network
a. The Contractor shall connect required components to the existing building LAN.
b. The Contractor shall work with the Owner's IT department and selected AV contractor to identify all PoE, VLAN, firewall and other networking requirements to provide a fully functioning system. The Contractor shall generate a schedule of all components that will be connected to the building LAN and submit it to the Owner's IT department for implementation.
c. The Contractor shall, as required, obtain from the Owner's IT department blocks of static IP addresses sufficient for current system implementation as well as future system growth.
d. The IP Addressing schedule shall list, at minimum, for each connected device:
1). Product make and model
2). LAN port connection location
3). VLAN Assignment - If applicable
4). Assigned Static IP address
5). Product MAC address
e. The IP Addressing schedule shall be submitted electronically in Microsoft Excel .xls format, compatible with Windows 7 or newer operating systems, unless an alternate format is approved in writing by the Consultant or Owner.
5. Testing, Training, Acceptance, and Warranty
a. Ensuring that the medical simulation hardware/software provided functions as intended within the entire Audiovisual System.
b. Testing, adjusting, and fine-tuning all components and complete systems.
c. Coordinating and conducting training sessions in systems operation for the Owner’s designated representative(s) as defined herein.
d. Providing a warranty service contract as defined in your proposal.
6. Quality Assurance
a. All equipment for this installation will be new, less than one year from the date of manufacture, and without blemish or defect.
b. The Contractor shall supply and install any incidental equipment needed in order to result in a complete and operable system without claim for additional payment, even if such equipment is not listed or indicated as part of the Contractor’s design.
c. All work related to this RFP shall be completed in a professional manner by fully qualified workers.
MINIMUM MANDATORY SPECIFICATIONS AND QUALIFICATIONS
A. Functionality Requirements
1. Behavior based audiovisual (AV) analysis hardware/software tool to identify, measure, analyze, and ultimately improve Learner performance during experiential learning sessions in variable settings with unique diverse curriculum, certification, accreditation, professional licensing and regulatory requirements. The software/hardware system shall:
a) Integrate with existing computer support models without proprietary hardware.
b) Integrate with the designed audiovisual system as well as any type of existing fixed or mobile AV system.
c) Operate from multiple sites and platforms (Windows/Android/Apple) concurrently.
d) Capture, store, categorize, annotate, monitor, manage, recall and distribute video, audio and other desired media content, including but not limited to metadata.
e) Use a portable video file format compatible with standard Windows, Apple & Android hardware/software.
f) Have less than 1 second of video latency for live viewing.
g) Record 4 or more synchronized camera/high resolution streams and one simulator per room.
h) Have on-screen PTZ camera control preferably by clicking on an image to pan/tilt and zoom.
i) Provide both manual start and stop session, or record space based on schedule.
j) Pause live or recorded view and continue where you stopped ("time shifted live view").
k) Have immediate access to recorded data and media after a session. (No post-session processing time.)
l) Connect to multiple manufacturers patient simulators.
m) Connect to real or simulated patient monitors.
n) Simulator metadata down load and integration into the recorded streams/user interface for use in trend charts and searchable physiological data, as well as creating custom analysis graphs and research tools.
o) Provide “real time” communication interface between control room and experience room without time lag.
p) Annotate video for data as it is being captured from a camera or from pre-existing footage.
q) Provide instant replay of any annotated or non-annotated video from any point in a video.
r) Provide custom or predefined user-established markers for specific points in video for instant replay.
s) Automatically add captured/integrated simulator metadata events as synchronized scenario video search and playback markers.
t) Ensure data search categories can be applied to desired targeted results, even across multiple files.
u) Provide for different levels of Instructor and Learner individual, self, group and experience assessment.
v) Provide for concurrent and retrospective qualitative and quantitative analysis for research.
w) Translate video data annotation into de-identified statistical outcome reports.
x) Allow for data queries using Boolean search routines.
y) Generate and export custom reports.
z) Include an interface to create custom checklists and complete checklists during live or recorded sessions.
aa) Have a user interface that has the ability to save custom layouts per user and the ability to save and restore custom layouts of the room views including size and positioning of individual video streams per space.
bb) Include checklists for learners as well as standardized patients, including ability to support multiple learner checklists for interprofessional simulations.
cc) Easily create video annotation parameters in a few simple steps.
dd) Allow for scalability of the system across Schools and disciplines.
ee) Integrate learner platform with scheduling, tracking, equipment management, and utilization reports.
ff) Have kiosk capabilities for Learner and Standardized Patient (SP) tracking in the facility (check-in/check-out).
gg) Application Programming Interface (API) for raw data, internal calendar and video. The API shall provide the ability for external applications to retrieve information from the system for use in external applications.
hh) Ensure user friendliness with minimal need for dedicated technical support.
B. Software/Hardware Functional Descriptions
1. Provide description of the proposed systems, highlighting features, capabilities, and opportunities for future expansion and performance characteristics. Include product literature, cut sheets, and other information as needed to communicate your design intent.
2. Indicate any part of the proposed system that depends on proprietary, third-party software.
C. Proposer’s Qualifications
1. The Owner seeks to select a Contractor that has demonstrated past successes on projects of similar size and scope. Each Proposer should include information demonstrating qualifications, capabilities, and past work. Include listings of at least 4 references of completed projects of similar size and scope as well as team members who will be associated with the project with brief resumes.
2. Provide information regarding company headquarters, how long company has been in business and how long in the business of medical simulation.
3. Indicate use of subcontractors, if applicable.
D. Training
1. The Contractor shall provide a total of Sixty (60) hours of on-site training for the Owner’s staff at a time that is mutually agreeable for the Owner and Contractor.
a. Provide costs for:
1). New employee training per instance
2). Continuing/Refresher training
E. Warranty / Service / Maintenance / Technical Support
1. The Contractor shall guarantee all equipment, materials, and labor for a period of 1 year from the date of final acceptance. The Proposer shall provide a description of the warranty included in the base system cost, including response times, loaner or rental equipment costs and availability, parts or equipment costs, labor costs, software upgrades & patches and other relevant detail about your service/warranty programs.
2. In the Bid, provide the Owner with a proposal to extend the Warranty / Service / Maintenance agreement to cover Year 2, Year 3, Year 4 and Year 5 of operation.