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Basic Information

Reference Number

0000400642

Issuing Organization

Jefferson County Public Schools

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

27033

Title

Mass Communication System RFP

Source ID

PU.AG.USA.1246.C16475926

Details

Location

United States, Colorado, Jefferson County

Piggyback Contract

Description

Through this Request for Proposal (RFP), Jefferson County School District R-1 (the District) invites vendors to propose a modern, cloud-based mass communication platform to replace the District’s legacy system, SchoolMessenger Communicate. The proposed solution must support centralized, scalable, and secure communication across more than 140 schools, aligning with Jeffco’s strategic goals for equity, accessibility, cybersecurity, and operational efficiency.

Dates

Publication

10/06/2025 09:17 AM MDT

Question Acceptance Deadline

10/16/2025 02:00 PM MDT

Questions are submitted online

Yes

Closing Date

11/06/2025 02:00 PM MST

Contact Information

Joann Heimerman

Joann.Heimerman@jeffco.k12.co.us

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Response (without Pricing)

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Letter of Interest	A maximum two-page letter of interest that includes an understanding of the District’s projects and objectives of this RFP.	Yes	No
Experience and Qualifications Questions	Section III includes two subsections with questions that must be answered (Experience and Qualifications Questions & Scope of Work Questions). Please restate each question and include your responses.	Yes	No
Scope of Work Questions	Section III includes two subsections with questions that must be answered (Experience and Qualifications Questions & Scope of Work Questions). Please restate each question and include your responses.	Yes	No
References	Provide contact information for at least two current references from entities that can speak to your project management, and proposed solution. References may or may not be contacted at the discretion	Yes	No
Attachment A	Specifications	Yes	No
Attachment B	Technical Questionnaire. Note: Attachment B asks that you include your Service Level Agreement (SLA).	Yes	No
Attachment C	CAIQ	Yes	No
No entries

Additional Bidding Instructions

Include:

1. Letter of Interest
A maximum two-page letter of interest that includes an understanding of the District’s projects and objectives of this RFP.

2. Experience and Qualifications Questions
Section III includes two subsections with questions that must be answered (Experience and Qualifications Questions & Scope of Work Questions). Please restate each question and include your responses.

3. Scope of Work Questions
Section III includes two subsections with questions that must be answered (Experience and Qualifications Questions & Scope of Work Questions). Please restate each question and include your responses.

4. References
Provide contact information for at least two current references from entities that can speak to your project management, and proposed solution.
References may or may not be contacted at the discretion of the District.

5. Attachments A, B, and C
Note: Attachment B asks that you include your Service Level Agreement (SLA).

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Attachment D	Cost Worksheet	Yes	No
No entries

Additional Bidding Instructions

Attachment D, Cost Worksheet