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Basic Information

Reference Number

0000402089

Issuing Organization

Jefferson County Public Library

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

1437

Title

HVAC Mechanical Services RFP 2026

Source ID

PU.AG.USA.1319.C10122551

Details

Location

United States, Colorado, Jefferson County

Delivery Point

bidnetdirect.com

Purchase Type

Term: 03/01/2026 12:00 AM MST - 02/28/2027 12:00 AM MST
Option: 4 x 1 year renewals

Piggyback Contract

Description

This RFP is intended to solicit proposals from providers to procure HVAC Mechanical Services for Jefferson County Public Library (JCPL) locations. Suppliers will provide all labor, materials, vehicles, tools & equipment required to perform preventive maintenance, predictive maintenance & unscheduled maintenance (service calls).

Dates

Publication

01/05/2026 11:15 AM MST

Question Acceptance Deadline

01/20/2026 02:00 PM MST

Questions are submitted online

Yes

Closing Date

01/26/2026 02:00 PM MST

Job-Walk Visit

01/15/2026 09:00 AM MST

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

01/15/2026 09:00 AM MST

Location

9am SHARP - Meet at the Service Center other locations to follow: 10500 W 38th Ave Wheat Ridge 80033

Event Note

We will start at 9am SHARP. We will visit 8 locations total with a lunch break TBD as a group. This will likely take all day and we hope to be done by 5pm. The route of locations will be distributed upon arrival to attendees. Please bring all questions about this RFP and equipment to the site walk. The site walk is optional. If JCPL locations are closed for incliment weather the site walk will be cancelled. Thank you.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Supplier Submission	Please complete the Supplier Submission document and submit	Yes	No
No entries

Additional Bidding Instructions

Please complete this entire packet and submit it within bidnetdirect.com Responses are due by Monday 01-26-2026 at 2pm MST. Proposals must be submitted through bidnetdirect.com. We do not accept any late responses, each respondent is solely responsible for the timely delivery, there will be no formal bid opening. To prevent biased evaluations and to preserve the competitiveness and integrity of the proposal process, bidders are to direct all communications regarding this proposal through bidnetdirect.com ONLY. All updates will be posted to bidnetdirect.com. We do not accept phone calls about this RFP and suppliers should not contact any team members or any individuals associated regarding this RFP.