Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000396762

Issuing Organization

Flagstaff Academy

Owner Organization

Flagstaff Academy

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

101_2025

Title

Flagstaff Academy - Community Engagement and Competitive Analysis RFP

Source ID

PU.AG.USA.2394.C2680851

Details

Location

United States, Colorado, Boulder County

Delivery Point

Longmont, CO
Longmont, Colorado
United States

Piggyback Contract

Description

About Flagstaff Academy Charter School
Located in Longmont, Flagstaff Academy is a tuition-free public charter school serving grades kindergarten through eighth. Our school also offers a tuition-based full- and part-time preschool program for three and four year olds.

Mission
The Mission of Flagstaff Academy is to develop students who are equipped to be well-rounded, ethical leaders in the world community with a foundation based on science and technology.

Guiding Principles

Provide a K-8 Core Knowledge-based education with a science and technology focus that challenges students to achieve their academic potential.
Provide opportunities for scientific and technological exploration.
Pursue excellence in every student and employee.
Promote, value, and recognize academic achievement and creativity.
Welcome an academically diverse student population.
Respect the individual, classroom, school, community, and world.

Project Background
Currently, Flagstaff is in its 20th year of operation as a public charter school in Longmont. The school grew rapidly and was at its height of enrollment from 2016 to 2020 with approximately 920 K-8 students (at capacity). When COVID hit, Flagstaff saw a rapid drop in enrollment over several years. Birth rates have also slowed, which has caused declining enrollment in Boulder County and other neighboring districts. For the 2024-2025 school year, Flagstaff’s October enrollment was 676, and enrollment count for the 25-26 school year looks to be flat to slightly above last year..

During this time, St. Vrain Valley School District has also become one of the top districts in the state with a specific focus around STEM and innovation. There are also several other charter schools in the SVVSD district that offer great opportunities for students outside of the traditional public school. Finally, in 2024, voters passed an SVVSD capital construction bond in the amount of $739.8 million, giving the district the go-ahead to add five new buildings and update existing schools.

Financial State of School
Flagstaff has a strong track record of financial performance. We have a stand alone investment grade credit rating (BBB-) and last year’s audited financials listed unrestricted cash and investments at almost $5.9 million. While the majority of our revenue comes from per pupil revenue, private programming generates approximately $900,000 annually for the school. It is important to note Flagstaff’s financials, as we hope to better identify where and how to invest our resources to improve our school through the scope of this project.

Project
We are seeking an experienced consultant, contractor, individual, and/or firm to lead an effort around community engagement to better understand what current and potential future families within the Longmont and surrounding communities are looking for in a school.

Associated Deliverables:

Community Engagement - Design and Facilitation
- A detailed engagement plan, including methods for how to reach key stakeholders and members of the community. This could include a combination of research/data, stakeholder surveys, focus groups, or any other methodology deemed appropriate to gather accurate information.
  - Detailed engagement plan should include suggested target audiences for engagement (e.g., upcoming PreK and Kindergarten families in 80501 zip code, current Flagstaff families and stakeholders like teachers etc.)
- Development of any materials or surveys.
- Facilitation of community sessions as and where needed or required.
Competitive Analysis
- A detailed look and analysis of Flagstaff’s position and market share in the community compared to other schools within the SVVSD district.
Final Report and Presentation
- Synthesis of major themes/observations and clear recommendations on next steps to be delivered in a comprehensive report and presentation to the Board of Directors and School Leaders.
  - The report and presentation should weave together information from the community and analysis of the competitive market. Our ultimate goal is to know how to invest our capital and resources to improve our school (programmatically, operationally, or otherwise), position ourselves competitively within the community, and ultimately grow our enrollment back to capacity (long-term).

Our goal is to have very clear action steps coming out of this work and may necessitate further work from the consultant around strategic/action planning. Flagstaff can submit data and other artifacts where needed to support the overall process.

RFP Contact:
Please send all questions and inquiries via Bidnet or via email to Sara Germano, sgermano@flagstaffacademy.org and to our President of the Board of Directors, Andy Hochman, at ahochman@flagstaffacademy.org. Sara will be the school liaison and oversee the scope and completion of this project.

Dates

Publication

08/25/2025 04:19 PM MDT

Question Acceptance Deadline

09/10/2025 04:00 PM MDT

Questions are submitted online

Closing Date

09/26/2025 04:00 PM MDT

Contact Information

Sara Germano

3036517900 ext. 213

sgermano@flagstaffacademy.org

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries