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Basic Information

Reference Number

0000346766

Issuing Organization

Estes Valley Recreation & Park District

Project Type

RFP - Request for Proposal (Formal)

Project Number

2024-002

Title

Audio Visual Upgrades

Source ID

PU.SP.USA.2002322.C12360351

Details

Location

United States, Colorado, Larimer County

Job Location

660 Community Drive
Estes Park, Colorado
United States 80517

Piggyback Contract

Description

The Estes Valley Recreation and Park District (EVRPD) is seeking proposals from suitably qualified vendors with a proven track record in the design, installation, and support of audio/visual (A/V) systems.
The District is seeking a turnkey solution to upgrade the existing A/V system in the Estes Valley Community Center, located at 660 Community Drive, Estes Park, CO 80517. Some existing equipment may be re-purposed at the bidder’s discretion in order to improve the cost-effectiveness of the proposed solution. Site visits for clarification of specific objectives and current system infrastructure are strongly recommended.
Main project objectives include but are not limited to:

Joining each current A/V rack together so that the system can work as a whole, controlled from a “central workstation” while providing independent control in each area.
Provide “switching” capabilities to control different audio in different areas of the facility simultaneously.
Integrating fire alarm notification override to the system.
Addition of a speaker at the outdoor hot tub area.
Providing building-wide PA system capabilities including integration of VOIP phones.
Use of pre-existing cabling, racks, and hardware (when possible).
System design should include potential for expansion in the future.

The successful bidder will design, furnish, install, train staff, and provide technical support for the new system located in the Estes Valley Community Center at 660 Community Drive, Estes Park, CO 80517.

Dates

Publication

03/22/2024 07:00 AM MDT

Bid Intent

Not Available

Question Acceptance Deadline

04/05/2024 05:00 PM MDT

Questions are submitted online

Closing Date

04/12/2024 01:00 PM MDT

Contact Information

Zachary Zeschin

970.480.1310

zachary@evrpd.com

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

SUBMISSION OF PROPOSALS:
Two (2) copies of proposal documents shall be sealed and mailed to:
EVRPD
Attn: Zachary Zeschin
EVCC Audio Visual Upgrades
P.O. Box 1379
Estes Park, CO 80517
Proposals may also be delivered in person to the Estes Valley Recreation and Park District Administration Office, located at 660 Community Dr. in Estes Park, CO.

Sealed proposals must be received by 1 PM, Mountain Standard Time (MST) Friday, April 12, 2024, at EVRPD’s Administration Office, 660 Community Dr., Estes Park, CO., 80517. Individuals/Owners submitting proposals are invited, but not required, to attend the opening. Sole responsibility rests with the individual/owner to see that their proposal is received on time at the stated location.
All Proposals must be sealed in a package clearly marked with the proposer’s name and “EVCC Audio Visual Upgrades.”
Faxed and emailed proposals will not be accepted.
Proposals will be opened publicly and read to all those present on Friday, April 12, 2024 at 1:00p.m. at EVRPD’s Administration Office, 660 Community Dr., Estes Park, CO., 80517. Individuals/Owners submitting proposals are invited, but not required, to attend the opening.
Estes Valley Recreation and Park District reserves the right to reject or waive any or all, or any part of any formalities or informalities, and to award the proposal to the firm deemed to be in the best interest of EVRPD, including proposals that will provide the best price for the project as determined by EVRPD in its sole discretion and judgment. Proposals received after the specified time of proposal closing will be returned unopened.
No person, firm, or corporation shall make or file more than one proposal for this contract.
A proposal may be withdrawn at any time prior to the proposal opening.

Required Documents – the following shall be submitted with the proposal:

Completed Bid Form with acknowledgement of addenda and alternates. Bid amount is an inclusive lump sum including the full scope of construction services and all equipment, programming, and training. The bid amount also includes all shipping, handling, delivery, and installation fees.
A company profile, history, and list of references
The Non-Collusion Statement

All correspondence and questions regarding this RFP should be directed to Zachary Zeschin, EVCC Facility Maintenance Manager, zachary@evrpd.com, EVRPD, P.O. Box 1379, Estes Park, Colorado 80517; (970) 480-1310