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Basic Information

Reference Number

0000333627

Issuing Organization

Douglas County Government

Owner Organization

Douglas County Government

Solicitation Type

IFB - Invitation for Bid (Formal)

Solicitation Number

#042-23

Title

Car Wash Systems ~ Preventative Maintenance and Service

Source ID

PU.AG.USA.1469.C2678601

Details

Location

United States, Colorado, Douglas County

Delivery Point

Douglas County, Colorado

Purchase Type

Term: 01/01/2024 12:00 AM MST - 12/31/2025 11:59 PM MST
Option: with four (4) one-year extension options

Piggyback Contract

Description

The Facilities, Fleet and Emergency Support Services Department of Douglas County Government, hereinafter referred to as the County, respectfully requests bids from responsible and highly-qualified companies for the preventative maintenance and service of our car wash systems located at 3030 North Industrial Way, Castle Rock, Colorado 80109, and 9040 Tammy Lane, Parker, Colorado 80134. Ideally, the County and other municipalities’ vehicles will use these locations; the average use cycles at each location is five hundred (500) vehicle visits per month.

Dates

Publication

10/23/2023 05:05 PM MDT

Question Acceptance Deadline

11/03/2023 04:00 PM MDT

Questions are submitted online

Closing Date

11/17/2023 11:00 AM MST

Onsite Visit

11/01/2023 10:30 AM MDT

Contact Information

Carolyn Riggs

303-660-7434

criggs@douglas.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

- Payment by Credit Card

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

11/01/2023 10:30 AM MDT

Location

Facilities Conference Room, 3026 North Industrial Way, Castle Rock, Colorado 80109

Event Note

ON WEDNESDAY, NOVEMBER 1, 2023 @ 10:30A.M., THERE WILL BE A MANDATORY SITE VISIT RELATED TO THIS PROJECT. THE MANDATORY SITE VISIT WILL ALLOW ALL POTENTIAL BIDDERS THE OPPORTUNITY TO DISCUSS THE PROJECT DETAILS AND VIEW THE WORK SITE LOCATIONS – ALL ATTENDEES ARE RESPONSIBLE FOR THEIR TRANSPORTATION TO THE SITE LOCATIONS. THE MANDATORY SITE VISIT WILL BEGIN IN THE FACILITIES ADMINISTRATION CONFERENCE ROOM, 3026 NORTH INDUSTRIAL WAY, CASTLE ROCK, COLORADO 80109 AND THEN PROCEED TO EACH CARWASH STARTING IN CASTLE ROCK AND THEN TO PARKER. PLEASE CALL 303-663-7707 FOR DIRECTIONS, IF NEEDED. ONLY THOSE PROSPECTIVE BIDDERS ATTENDING THE MANDATORY SITE VISIT WILL BE ALLOWED TO SUBMIT A BID ON THIS PROJECT. Please bring a business card, as sign-in sheets will not be passed around.

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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Please submit three (3) copies of your bid response in a sealed envelope that is clearly marked with the Invitation for Bid (IFB) information listed above. Mail or hand carry all bid responses to Douglas County Government, Finance Department, Purchasing Division, 100 Third Street, Suite 130, Castle Rock, Colorado 80104, prior to the due date and time. Electronic and/or faxed bid responses will not be accepted. It is the sole responsibility of the bidder to see that their bid response is received on time. Bids will not be considered which are received after the time stated, and any bids so received will be returned unopened. If closure of Douglas County buildings occurs on the day of a bid opening, the bid response must be delivered to the Purchasing Division before 12 noon on the following business day.