Summary of Specifications:
The Elections Division of the Clerk and Recorder’s Office of Douglas County Government, hereinafter referred to as the County, respectfully requests bids from responsible qualified firms for the provision of the acquisition (via rental or purchase/lease with guaranteed buy-back) of three-hundred (300) laptop computers to be used as electronic pollbook systems.
The County’s intent is to award to only one (1) firm for the provision of the laptop computers; however, the results of this IFB do not obligate the County in any manner. The bid responses, fees, reference checks, and past experience will be considered in the evaluation process.
The initial contract, issued as a result of this IFB, will be for a period of approximately ten (10) months, beginning in March 2012 and extending until December 31, 2012. The County shall have the option to renew this contract for four (4) additional periods of one (1) year each, with the same terms and conditions. All prices proposed shall be firm and fixed for the initial contract period and may be re-negotiated after the initial contract period. This agreement and/or extension to the original period of a subject contract shall be contingent upon annual funding being appropriated, budgeted and otherwise made available for such purposes and subject to the County’s satisfaction with the products and services received during the preceding contract period.
