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Basic Information

Reference Number

0000395429

Issuing Organization

CDOT CPCS & PROPERTY MANAGEMENT

Owner Organization

State of Colorado Department of Transportation -HAA-

Solicitation Type

IFB - Invitation for Bid (Formal)

Solicitation Number

IFB 26-009 NM

Title

ITS HVAC Parts & Services

Source ID

PU.AG.USA.2386.C2710326

Details

Location

United States, Colorado, Denver County

Purchase Type

Duration: 1 year
Option: 4

Piggyback Contract

DescriptionA - Previous Addendum

Introduction

On behalf of the State of Colorado, Colorado Department of Transportation (CDOT) is issuing this Invitation for Bid for Heating, Ventilation, and Air Conditioner (HVAC) services for twenty-one (21) ITS Node buildings.

Background, Overview and Goals
CDOT is requesting bids for performing periodic routine preventive maintenance and repairs (including emergency response) of all accepted HVAC units. The contractor will report monthly on each unit's status and all work performed over the previous month's period. Routine and preventative maintenance should be performed twice yearly in the Spring and Fall at each location. For the purpose of this document (the HVAC unit) will include all items necessary to provide Heating, Cooling, and Ventilation to the facility.
The contractor will be responsible for initially inspecting all CDOT HVAC units at the specified locations and providing a written inspection report. The contractor will inspect all units for defective units or parts prior to beginning routine preventive maintenance. A working inventory list will then be developed from all the operational Heating, Ventilation, and Air Conditioner units. Once costs and timeframes to complete work are approved by CDOT, repairs and replacement parts will be provided and installed by the Contractor.
In addition, the Contractor must be available to respond to emergency outages related to issues with the HVAC units at ITS Node locations. The Contractor must troubleshoot, isolate the source of failure, and provide replacement parts and resolution to the outages.
The bid shall include all costs for materials. No additional fees or change orders will be allowed.

Dates

Publication

08/11/2025 03:19 PM MDT

Bid Intent

Not Available

Question Acceptance Deadline

08/18/2025 02:00 PM MDT

Questions are submitted online

Yes

Closing Date

09/02/2025 02:00 PM MDT

Contact Information

Natalie Martinez

303-757-9374

natalie.a.martinez@state.co.us

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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