IFB 25-007 NM - DTR Fareboxes, Vault & Associated Hardware

The Colorado Department of Transportation is soliciting bids for a contract to provide electronic fareboxes for use in its Bustang revenue vehicle fleet, which is composed of MCI D4500, MCI D45 CRT, and Van Hool CX35 over-the-road coach buses. Fareboxes are needed to accept cash fares from Bustang customers. Support for mobile payments, contactless EMV payments, and account-based ticketing is desired in the future but is not part of this solicitation. To be considered a qualified bidder, Bidder’s electronic fareboxes must meet the following minimum criteria: 
 

1. Capable of accepting and securely storing US currency (both bills and coins) onboard transit buses.
2. Farebox footprint must fit within a 10 inch by 12 inch (10”x12”) rectangle.
3. Capable of accepting “smart” fare media with a magnetic stripe or other unique identifier.
4. Capable of issuing change via stored value cards for cash customers without exact change.
5. Compatible with contactless EMV payments via a third-party peripheral device or optional farebox upgrade.
6. Cash boxes compatible with Genfare DUALPORT vault.
7. Capable of supporting Bustang’s point-to-point fare structure, as shown in Table 1 below, including discount fares and any future fare changes and stop changes. Farebox must be able to display the fare amount due to the bus driver/operator.
8. One-year warranty covering component failures, defects, etc. beyond normal wear and tear.
9. Technical support, including manuals and access to human support with responses to emails and/or phone calls within one business day for the term of the contract.
10. Pricing and Estimated Quantities:
11. CDOT anticipates an order of twenty-five (25) fareboxes during the initial one-year contract term.
    1. Per-unit pricing must include Estimated freight for shipping 25 fareboxes to ZIP code 80403.
12. Cost per thousand “smart” fare media cards with magnetic stripe or other electronic validation technology using CDOT-provided artwork on one side of the card must be provided, including estimated freight costs for shipment to ZIP code 80403.
13. Per-unit cost of vault compatible with Bidder’s farebox and cash box system. 
    1. This cost will be excluded from the price comparison if Bidder provides documentation of compatibility with Genfare DUALPORT vault.
    2. Per-unit cost of vault must include estimated per-unit freight for shipping cash vault to ZIP code 80403.