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Basic Information

Reference Number

0000336646

Issuing Organization

City of Westminster

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-CAO-23-459

Title

Electronic Case Management for City Prosecutor’s Office

Source ID

PU.AG.USA.2032173.C16016101

Details

Location

United States, Colorado, Adams County

Delivery Point

Westminster, CO

Purchase Type

Duration: 1 year
Option: 4 one-year renewals

Piggyback Contract

Description

It is the intent of the City of Westminster (City) to purchase electronic case management software for the City Prosecutor’s Office. The Prosecutor’s Office is seeking a solution that provides a broad scope of case management functionality with the opportunity for future enhanced features.

Dates

Publication

12/04/2023 09:45 AM MST

Bid Intent

Not Available

Question Acceptance Deadline

12/15/2023 05:00 PM MST

Questions are submitted online

Yes

Closing DateA - Previous Addendum

01/23/2024 02:00 PM MST

Prebid Conference

12/12/2023 09:00 AM MST

Contact Information

Jennifer Harbour

3036582400

jharbour@westminsterco.gov

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

12/12/2023 09:00 AM MST

Location

Virtual - Microsoft Teams

Event Note

Refer to item A.5 in the solicitaiton for Microsoft Teams information.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Submit proposal addressing evaluation criteria groups 1 through 3: Experience and Qualifications, Capability of Proposed Solution, and Implementation, Training, and Support. Pricing should not be included in this section.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Pricing must include:
a. Itemized cost per year for year one through five. Include cost for maintenance and support.
b. Licensing for seven users and cost for additional users if added during contract term.
c. Cost for proposed training options.
All fees that may apply must be included in pricing submittal.