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Basic Information

Reference Number

0000383952

Issuing Organization

City of Canon City

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

#42-25

Title

Meeting Management Software

Source ID

PU.AG.USA.1557152.C10954776

Details

Location

United States, Colorado, Fremont County

Piggyback Contract

Description

The purpose of this RFP is to identify a software solution for meeting management software.

The desired solution would have the following capabilities:

Electronic Roll Call
Electronic Voting
- Including an application compatible with iOS and Android devices
- Capability for both in-person and remote voting
- Voting solution should be capable of simultaneous blind voting.
Electronic Request to Speak with Queue
Public Speaker enrollment and list to speak
- Integrated speaker timer
Public meeting display for use in-person showing voting results
Ability to electronically capture motions and seconds
Potential integration with Agenda Management software or module and automatic creation of meeting minutes and notes with timestamps

Dates

Publication

04/16/2025 09:36 AM MDT

Bid Intent

Not Available

Question Acceptance Deadline

04/22/2025 01:00 PM MDT

Questions are submitted online

Yes

Closing Date

04/29/2025 11:00 AM MDT

Contact Information

Aleizja Owens

7192765261

acowens@canoncity.org

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Please note that a separate itemized quote showing all materials and/or part numbers provided on an official company quote or letterhead will be required as part of this bid. The items requested may be provided on separate quotes, or together on the same quote as long as each requested item is shown itemized including all materials and/or part numbers.