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Basic Information

Reference Number

0000343168

Issuing Organization

City and County of Denver Department of Aviation

Owner Organization

Denver International Airport

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

202472815

Title

DEN Summer Concert Series 2024

Source ID

PU.AG.USA.1640709.C13381251

Details

Location

United States, Colorado, Denver County

Delivery Point

United States, Colorado, Denver County

Purchase Type

Duration: 6 months

Piggyback Contract

Description

DEN Customer Experience Events is hosting a family friendly, FREE Summer Concert Series on the Outdoor Plaza weekly on Sunday afternoons for 6-weeks starting 7/28/24 through 9/1/24 featuring a variety of music including jazz, country, and pop music with a maximum guest capacity of 500 people within the permitted space.

One contract will be awarded to the winning bidder, with a comprehensive scope to include all aspects of the concert series, including, but not limited to, booking and talent management including greenroom, catering, hotel or transportation as needed, ticketing, creating and assisting in media promotions, marketing, and communications, provide all staffing to manage and run the concerts weekly, secure and manage all aspects of Production/AV including all equipment and labor associated with sound, lighting, rigging, and talent support, and hire and manage a minimum of six (6) uniformed, trained security guards weekly.

Dates

Publication

02/23/2024 09:24 AM MST

Bid Intent

Not Available

Question Acceptance Deadline

03/04/2024 02:00 PM MST

Questions are submitted online

Yes

Closing Date

03/08/2024 02:00 PM MST

Prebid Conference

02/28/2024 10:00 AM MST

Job-Walk Visit

03/01/2024 10:00 AM MST

Contact Information

Carissa Mah

303-342-2245

contract.procurement@flydenver.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Employee Background Checks Required

- Insurance Required

- Prevailing Wage Required

- Security Badges

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

02/28/2024 10:00 AM MST

Location

Microsoft Teams Meeting

Event Note

A MANDATORY Pre-Proposal Conference will be held virtually via Microsoft Teams. All participants are required to sign up for the Pre-Proposal Conference via the link provided within the RFP.

Registration must be completed no later than 2:00 PM local time on February 27, 2024.

At this conference, DEN representatives will explain the opportunity and answer questions regarding this RFP. A representative of your firm must attend this Mandatory Pre‐Proposal Conference. Attendance at this meeting will qualify your firm for all RFPs discussed during the meeting. Failure to attend will disqualify proposers from submitting a proposal in response to this RFP.

Microsoft Teams link will be provided to all registered participants via email after the deadline on February 27, 2024.
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Event Type

Job-Walk Visit

Attendance

Recommended

Event date

03/01/2024 10:00 AM MST

Location

Denver International Airport

Event Note

An Optional site visit will be held on Friday, March 1, 2024, during the following timeslots: 10:00am – 11:00am, 12:00pm to 1:00pm, and 2:00pm to 3:00pm. All participants interested in attending will be required to sign up for the site visit. See bid document for Eventbrite link.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Legal Entity Name	Please provide your legal entity name that you are submitting a response under.	Yes
Legal Entity Address	Please provide your legal entity address.	Yes
Legal Entity Phone Number	Please provide your legal entity phone number.	Yes
Age of Legal Entity	Please provide the year your legal entity was established	Yes
DBE Certified	Are you Disadvantaged Business Enterprise (DBE) certified or Non-DBE	Yes
Annual Gross Receipts	Please select your Annual Gross Receipts:	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Narrative	Response to Narrative Content per Section IV	Yes	No
Sample Agreement	Proposed Modifications to the Sample Agreement	No	No
Proposal Forms	Acknowledgement Letter, Data Form, Legal Disclosure & all Attachments	Yes	No
Diversity & Inclusiveness in City Solicitations	Completed Online survey	Yes	No
Financial Forms	Exhibit B - Cost Estimate	Yes	No
No entries

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Disclaimer Thank you for your interest in our bid opportunities. Please carefully review all specifications and requirements. Failure to strictly comply with any specification or requirement may result in your bid’s disqualification.