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Basic Information

Reference Number

0000400931

Issuing Organization

City and County of Denver Department of Aviation

Owner Organization

Denver International Airport

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

202581481

Title

2026 DEN Summer Concert Series

Source ID

PU.AG.USA.1640709.C15640701

Details

Location

United States, Colorado, Denver County

Delivery Point

United States, Colorado, Denver County

Purchase Type

Term: 05/01/2026 12:00 AM MDT - 10/31/2026 12:00 AM MDT

Piggyback Contract

Description

Denver International Airport (DEN) Customer Experience Events is seeking bidders to host a family-friendly and free Summer Concert Series featuring a variety of musical genres. Dates may shift slightly but will be Sundays for 6 consecutive weeks from August 2, 2026, to September 6, 2026. The scheduled time of the concerts is approximately 2pm-6pm each Sunday. Concerts will take place at the DEN Outdoor Plaza located between the Westin Hotel and the Jeppesen Terminal. This scope entails all aspects of the concert series including booking, talent management and rider requirements fulfilled, weekly staffing, all AV and production, security, ticketing, and marketing/communications. One contract will be awarded to the winning bidder and will include any subcontractors for the aspects listed below. They must be approved by DEN and will be held accountable to ensure minimum wage and prevailing wage requirements are met, ample insurance is provided and are registered with the State of Colorado as a certified company.

Dates

Publication

10/08/2025 02:20 PM MDT

Bid Intent

Not Available

Question Acceptance Deadline

10/29/2025 02:00 PM MDT

Questions are submitted online

Yes

Closing Date

11/12/2025 02:00 PM MST

Prebid Conference

10/15/2025 09:00 AM MDT

Onsite Visit

10/22/2025 10:00 AM MDT

Contact Information

Steven Joyce

303-342-2419

Contract.Procurement@flydenver.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- Training Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

10/15/2025 09:00 AM MDT

Location

Microsoft Teams Meeting - Virtual Event

Event Note

An optional Pre-Proposal Conference will be held virtually via a Microsoft Teams Meeting at the date and time listed in the Schedule of Activities. The link to join the meeting is provided in the RFP.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

10/22/2025 10:00 AM MDT

Location

Denver International Airport

Event Note

The optional site visit is scheduled for the date and time listed in the Schedule of Activities. Preregistration is required and must be completed no later than Friday, October 17, 2025, by 12:00 PM Denver Local Time.

Participants will visit the same location, and participants will be provided with the same information. Please find below directions to the site visit.
• Please follow signage to Terminal East
• Please Park in the standard parking garage (currently marked at $30/day)
• Note: DEN is unable to validate any other parking, including short term and valet.
• Meet DEN Special Events Coordinator, Chris Pacal, at door 517
• Door 517 is located near the Westin hotel, parking as far south as possible in the garage will reduce your walking distance
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Evaluation Documents

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Narrative	Complete responses to the Content Narrative as outlined in Section IV, which includes the required DEN Equity, Diversity, and Inclusion Plan (DEN EDI Plan)	Yes	No
Financial Forms	Exhibit B – Attachment 1, Part 4 – Cost Estimate	Yes	No
Sample Agreement	List of all proposed modifications or legal issues regarding terms of the Sample Agreement as outlined in Section III-2	No	No
No entries

Envelope 2 - Intake Documents

Pricing

In attached document

Bid Questions

Question Name	Question Description	Mandatory
Legal Entity Name	Please provide your legal entity name that you are submitting a response under.	Yes
Legal Entity Address	Please provide your legal entity address including zip code	Yes
Legal Entity Phone Number	Please provide your legal entity phone number.	Yes
ACDBE Certified	Are you Disadvantaged Business Enterprise (DBE) certified or Non-DBE?	Yes
DBE Certified	Are you Airport Concessions Disadvantaged Business Enterprise (ACDBE) certified or Non-ACDBE?	Yes
NAICS Code	Please provide the appropriate NAICS code applicable to each scope of work sought to perform.	Yes
Age of Legal Entity	Please provide the year your legal entity was established	Yes
Race of Legal Entity Manority Owner	Please provide the race of your legal entity majority owner, in accordance with 49 CFR Part 26.	Yes
Gender of Legal Entity Majority Owner	Please provide the gender of your legal entity majority owner.	Yes
Annual Gross Receipts	Please select your Annual Gross Receipts:	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Forms - all complete and signed	Proposal Acknowledgement Letter – filled out completely and acknowledged all addenda, Proposal Data Form, Legal Disclosure	Yes	No
Diversity Survey	Diversity and Inclusiveness in City Solicitations (online survey – include the completed survey with your proposal submission)	Yes	No
No entries

Disclaimer Thank you for your interest in our bid opportunities. Please carefully review all specifications and requirements. Failure to strictly comply with any specification or requirement may result in your bid’s disqualification.