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Basic Information

Reference Number

0000396121

Issuing Organization

City of Louisville

Owner Organization

City of Lousiville

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-0000396121

Title

Internal Decarbonization Project- Electrification/Energy Efficiencies

Source ID

PU.AG.USA.2049.C19047201

Details

Location

United States, Colorado, Boulder County

Piggyback Contract

Description

The City of Louisville (City) is inviting proposals from highly qualified Consultants for a phased, citywide decarbonization project.

Phase 1 – Electrical Load Evaluation of City Facilities
Phase 2 – Electrification/Energy Efficiency (E/EE) Implementation

This project is part of the City’s larger Internal Decarbonization Plan (IDP). The high-level goals of this plan are to meet all of Louisville’s municipal electrical needs with 100% carbon-free
sources, to reduce emissions 60% by 2030, and to become carbon neutral by 2050.

Consultant services will consist of necessary work to perform the technical analysis, design, construction, and engineering services as identified in the scope of work for all engineering disciplines, including electrical, structural, mechanical, etc., as needed for each site. Services include, but are not limited to, design, permitting, and construction phase services. The project must meet Louisville design criteria and industry standards. It is assumed that a majority of the electrical load analysis, Phase 1, will be completed in 2025. A majority of Phase 2, E/EE implementation, will be completed in 2026. Construction activities are anticipated to be completed in 2027. Phase 1 of this project will be completed first as a separate task as this deliverable will inform the implementation of Phase 2.

Proposal Submittal and Acceptance Timeline
Publication of Advertisement- Monday, August 18th, 2025
Pre-Bid Meeting- Monday, August 25th, 2025 @ 10:00 a.m.
Inquiry Deadline- Friday, August 29th, 2025 @ 5:00 p.m.
Proposal Due Date- Friday, September 12th @ 5:00 p.m.
Notice of Award- Estimated October/November 2025

Dates

Publication

08/18/2025 03:35 PM MDT

Question Acceptance Deadline

08/29/2025 05:00 PM MDT

Questions are submitted online

Closing Date

09/12/2025 05:00 PM MDT

Prebid Conference

08/25/2025 10:00 AM MDT

Contact Information

Taylor McCauley

3033354616

tmccauley@louisvilleco.gov

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

08/25/2025 10:00 AM MDT

Location

City of Louisville City Hall- 749 Main Street, Louisville, CO 80027

Event Note

A mandatory Pre-Proposal meeting will be held on Monday, August 25th at 10:00 a.m. beginning at Louisville City Hall located at 749 Main Street, Louisville, CO 80027. Please reserve a timeslot of 4 hours for this meeting.

INQUIRIES
Prospective submitters may make written inquiries by e-mail before the inquiry deadline concerning this Request for Proposal. Inquiries will also be accepted at the pre-proposal meeting. An addendum will be released to all pre-proposal meeting attendees with any required clarifications or revisions to this request or the associated construction documents within two days of the Inquiry Deadline. Prospective proposers are advised to contact the City prior to the inquiry deadline to ensure they are included in any addendum posting.

Inquires may be sent to:
Taylor McCauley
Civil Engineer III
Email address: tmccauley@louisvilleco.gov
Phone Office: 303-335-4616
Phone Cell: 408-896-0370
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Proposals should be prepared and submitted using the provided instructions which address the needs outlined herein. Proposals will be accepted until 5:00 PM Mountain Time on Friday, September 12th, 2025. Late proposals will not be accepted.

PROPOSALS
Proposals shall be submitted electronically via email to:
Taylor McCauley- tmccauley@louisvilleco.gov

PRE-BID MEETING
A mandatory Pre-Proposal meeting will be held on Monday, August 25th at 10:00 a.m. beginning at Louisville City Hall located at 749 Main Street, Louisville, CO 80027. Please reserve a timeslot of 4 hours for this meeting. In addition to the written electronic submission, the City reserves the right to request an interview with some or all of the proposers.

INQUIRIES
Prospective submitters may make written inquiries by e-mail before the inquiry deadline of Friday, Aug, 29, 2025 @ 5PM, concerning this Request for Proposal. Inquiries will also be accepted at the pre-proposal meeting. An addendum will be released to all pre-proposal meeting attendees with any required clarifications or revisions to this request or the associated construction documents within two days of the Inquiry Deadline. Prospective proposers are advised to contact the City prior to the inquiry deadline to ensure they are included in any addendum posting.

Inquires may be sent to:
Taylor McCauley- tmccauley@louisvilleco.gov

SELECTION CRITERIA
Proposals will only be accepted for Consultants who attended the mandatory pre-proposal conference. Proposals that are considered competitive will be evaluated by an evaluation team. The City reserves the right to select the proposal that is most advantageous to the City, even if it is not the least expensive.