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Basic Information

Reference Number

0000394062

Issuing Organization

City of Longmont

Project Type

RFP - Request for Proposal (Formal)

Project Number

425042

Title

Roof Replacement for the Museum and Police Storage Facility

Source ID

PU.AG.USA.1267.C2695651

Details

Location

United States, Colorado, Boulder County

Piggyback Contract

Description

The City seeks a qualified contractor to replace the roof of the Longmont Museum and Police Evidence Storage Facility. The selected contractor must ensure high-quality installation and long-term durability. The selected contractor will be required to provide a letter from Carlisle SynTec or Johns Manville that confirms Contractor’s certification level of Carlisle ESP or Johns Manville Pinnacle or greater.

This is a Best Value Approach (BVA) proposal. Proposers are expected to meet or exceed the minimum requirements in the City’s Scope of Work. This BVA RFP should be seen as a unique procurement method. The City will present training to understand and properly apply this BVA method in the vendor education meeting as specified on the Schedule of Events. The meeting presentation materials will be available to all interested proposers the same day. That presentation material will be incorporated into this RFP.

Dates

Publication

07/25/2025 04:23 PM MDT

Bid Intent

Not Available

Question Acceptance Deadline

08/01/2025 05:00 PM MDT

Questions are submitted online

Yes

Closing Date

08/12/2025 03:00 PM MDT

Other

07/31/2025 11:00 AM MDT

Onsite Visit

08/01/2025 09:00 AM MDT

Contact Information

Valerie Scott, NIGP-CPP, CPPB

303-774-4887

valerie.scott@longmontcolorado.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Contractors License Required

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Labor and Materials Bond

100 %

Pre-Bidding Events

Event Type

Vendor Education Meeting

Attendance

Recommended

Event date

07/31/2025 11:00 AM MDT

Location

Online via Teams (see link in RFP document)

Event Note

Attendance at the vendor education meeting is highly recommended. The purpose is to provide assistance to understand the Best Value Approach along with this RFP and any terms and conditions included. The City will record the meeting and will provide a link to the recording upon request.
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Event Type

Onsite Visit

Attendance

Mandatory

Event date

08/01/2025 09:00 AM MDT

Location

Museum and Police Storage Facility, 10916 Weld County Road 5, Longmont CO 80501

Event Note

A representative of the company must attend the mandatory site visit and be on time for the City to accept a proposal from the company. Company representatives who arrive after the discussion about the project begins will be considered late and the City will not accept a proposal from their company. There are no exceptions to this requirement, and this is the only opportunity for a site visit.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Proposers must submit the following forms in the format provided and according to any instructions contained within the form.

Attachment A RFP Cover Page, Declaration, Checklist, and Proposal Bond
Attachment B Key Personnel Proposal Form
Attachment C Project Cost Proposal Form
Attachment D0 Project Capability Submittal (SC/LE, VA) Checklist and Format
Attachment D1 Scope/Level of Expertise (SC/LE) Plan
Attachment D2 Value Added (VA) Plan
Attachment E Reference List