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Basic Information

Reference Number

0000384824

Issuing Organization

City of Greenwood Village

Owner Organization

City of Greenwood Village

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

GV-2025-01

Title

Greenwood Village Citywide Facilities Cleaning Services

Source ID

PU.AG.USA.2488.C11671551

Details

Location

United States, Colorado, Arapahoe County

Purchase Type

Duration: 1 year
Option: Four additional 1-year extensions

Piggyback Contract

Description

The City of Greenwood Village is inviting proposals to provide both programmatic and as-needed custodial and janitorial services at five (5) City facilities, as more fully detailed in the Scope of Services section of this Request for Proposals (“RFP”, Exhibit A). The objective is for vendors to submit sufficient information to allow the City to select a vendor to provide the Services and to enter into a contract beginning on June 1, 2025 for a one (1) year period, with the possibility for up to four (4) potential one-year renewals after the initial 1-year term, subject to annual appropriation and successful performance.

Dates

Publication

04/23/2025 11:29 AM MDT

Question Acceptance Deadline

05/19/2025 01:00 PM MDT

Questions are submitted online

Yes

Closing Date

05/23/2025 01:00 PM MDT

Job-Walk Visit

05/07/2025 08:00 AM MDT

Contact Information

Derek Holcomb

303-486-5791

dholcomb@greenwoodvillage.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Insurance Required

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

05/07/2025 08:00 AM MDT

Location

Multiple - Starting at City Hall, 6060 S. Quebec Street, Greenwood Village, CO 80111 at 8:00am

Event Note

Pre-proposal facilities site walks (mandatory): Wednesday, May 7, 2025

8:00 – 9:00 am            Greenwood Village City Hall / Police Department
                                    6060 S Quebec Street, Greenwood Village, CO 80111_____________
9:30 – 11:00 am          Public Works/ Parks and Recreation Maintenance and Fleet Facilities
                                    10001 E Costilla Ave, Greenwood Village, CO 80111_____________
11:30am – 12:00 pm   Curtis Center for the Arts
                                    2349 E Orchard Rd, Greenwood Village, CO 80121

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

PROPOSAL REQUIREMENTS
Greenwood Village is inviting proposals to provide both programmatic and as-needed custodial and janitorial services at five (5) City facilities, as more fully detailed in the Scope of Services section of this RFP (Exhibit A). In addition to the items addressed in the project scope, general requirements and considerations, and the sample agreement, the following information is required:

The names and resumes of staff personnel who are proposed to be assigned to the contract (managers and front-line staff).

A complete scope of work, fee proposal, and schedule proposed to include special considerations for the project and any alternatives that can be identified. The Contractor is expected to review the various City facilities prior to the submittal of the proposal, with the requirement to attend mandatory facilities site walks with the City’s Facilities Manager, as described on Page 2.

The names and addresses of any outside Consultants who will be retained to work on this project.
A list of the company’s previous experience with similar contracts, and reference contact information for said contracts.

The proposals are limited to 20 total pages in length including resumes.

Proposals must be submitted by electronic submission through BidNet on the Rocky Mountain Bid System at the time designated in the RFP.

The selection of the Contractor will be based upon scope of work, experience, and the Contractor’s ability to perform the services in a timely and professional manner. After the City has selected its first preference base on qualifications, the proposed fee will be reviewed. In the event that the fee is considerably higher than other proposals, the City will negotiate with the Contractor. If negotiations prove unsuccessful with the first preference, negotiations shall then commence with the next preference.

City staff will review all proposals meeting the requirement of this RFP and submit a recommendation to the City Manager for approval. The City reserves the right to reject any and all proposals not meeting the requirements of this RFP.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

CITYWIDE FACILITIES CLEANING SERVICES - FEE PROPOSAL FORM

Greenwood Village requests total fees for the requested daily/monthly cleaning tasks for the five (5) different City facilities, preferably itemized on a separate sheet (spreadsheet preferred, with assumptions for each fee included). Two (2) facilities will require both daily and monthly cleaning by the contractor (City Hall and Curtis Arts Center), while the remainder will be cleaned as needed to help cover staff absences, both planned and unplanned.

It is understood that the costs presented will be extrapolated to obtain the total monthly fee for that line/facility. For example, using conceptual cost figures:

If “City Hall Daily Cleaning Tasks (one-time daily total)” are listed as $200/day, and “City Hall Monthly Cleaning Tasks (one-time monthly total)” are listed as $500/month, it is assumed that a month with 20 days of cleaning would result in an invoice to the City totaling $4,500 for City Hall.    $200 x 20 days = $4,000.    $4,000 + $500 = $4,500

City Hall                                                                                $

Daily Cleaning Tasks (one-time daily total): $
Monthly Cleaning Tasks (one-time monthly total): $

Curtis Arts Center $

Maintenance Facility $

Fleet Facility $

Police Department $