020124 - 2024 Community Survey

The City of Edgewater (City) is requesting proposals from qualified individuals and firms to conduct an annual community survey. The survey will be conducted in March/April of 2024, with an excepted completion date May 3, 2024.

The goal of the City, through this RFP, is to contract with an individual or firm to provide a Statistically Valid Community Survey. The selected consultant will develop an appropriate survey instrument and methodology to gauge citizen opinion about City service delivery and the activities and direction of the City, and further undertake the survey tabulation of its results and preparing a final report.

A tentative schedule of key dates for the solicitation has been established as follows:

February 2                   RFP Posted
February 16                 Last date for questions
February 20                 All questions and answers available by request(dmaples@edgewaterco.com)
February 23                 Proposal Deadline
February 29                 Survey Consultant Selection.
March 5                       Contract Approval.
May 3                          Final Survey Results
June 15                       Survey Results Presentation to City Council

Proposals will be considered only from firms or individuals that are firmly established in an appropriate business, who are financially responsible, and who have the resources and ability to offer services in a professional and expedient manner. The City reserves the right to be the sole judge of these criteria.

Interested contractors shall submit deliverables that clearly demonstrate their ability to provide the services as outlined in this Request for Proposals. The following submittals shall be organized in the order listed below to facilitate fair and equitable evaluation of the responses.
 

1. Cover Letter: A cover letter shall be provided which succinctly explains the contractor’s interest in the project. The letter shall contain the name, address, and phone number of the person who will serve as a firm’s principal contact and manager of the project with the City and shall identify individual(s) who will be authorized to make presentations on behalf of the firm.
2. Methodology: Describe your firm’s preferred process, methodology, and approach for this project. Indicate how your process and approach will accomplish the scope of services.
3. Qualifications of Key Personnel: Submit summarized resumes of all those who will be involved in completing the scope of services. Please include their experience in performing the required and necessary services or functions.
4. Firm’s Experience and References: Provide at least three (3) references for completed projects of similar size and scope, including at least two (2) references for projects completed during the past two (2) years. Include the name of the organization, a brief summary of the work performed, and the name and telephone number of the responsible contact person.
5. City Responsibilities: Identify all services that are expected to be provided by City.
6. Cost and Time Required for Services: Each proposal shall include a fee schedule for services and shall include a not-to-exceed amount for the project.
7. The proposed timeline for the Citizen survey completed no later than May 30, 2022.