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Basic Information

Reference Number

0000399399

Issuing Organization

City of Commerce City

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-IT-25-015

Title

Council Chambers Audiovisual Refresh

Source ID

PU.AG.USA.1529.C20477176

Details

Location

United States, Colorado, Adams County

Piggyback Contract

Description

The City of Commerce City is soliciting proposals from qualified vendors (“Respondents”) to upgrade the audiovisual (AV) system in Council chambers as described in this Request for Proposals (“RFP”). The selected Respondent is expected to provide a team of experts who understand the requirements of local government public meetings, AV equipment, software, cabling, equipment closets, routing and conferencing technology, as more fully detailed in the Scope of Services section of this RFP.

Dates

Publication

09/24/2025 02:04 PM MDT

Question Acceptance Deadline

10/09/2025 02:00 PM MDT

Questions are submitted online

Yes

Closing DateA - Latest Addendum

10/20/2025 05:00 PM MDT

Prebid Conference

10/03/2025 09:00 AM MDT

Contact Information

Brett Hardy

3032277153

bhardy@c3gov.com

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

10/03/2025 09:00 AM MDT

Location

Commerce City Civic Center, 7887 E. 60th Ave., Commerce City, CO 80022

Event Note

Prebid Conference to review the solicitation requirements and provide potential bidders the opportunity to walk through the Council Chambers area and ask any questions about the scope of services. There is open parking on the northwest side of the building. Please gather in the lobby area of the Civic Center 5-10 minutes early and the City Procurement Analyst will direct attendees into the Council Chambers area at the designated start time for the Pre-Bid Conference. Please be advised you may be required to go through building security (metal detector) to access the Council Chambers area.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Refer to page 8, Section 5 Proposal Form, Items A through C for description of required technical information. Do not include any Pricing information in this Envelope.

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Refer to page 10, Section 5 Proposal Form, Item D for description of required Pricing information.