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Basic Information

Reference Number

0000400116

Issuing Organization

City of Colorado Springs

Owner Organization

Facilities

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

R25-063AL

Title

City-wide Vending Machine Services

Source ID

PU.AG.USA.2288.C9968301

Details

Location

United States, Colorado, El Paso County

Delivery Point

City-wide

Purchase Type

Duration: 1 year
Option: 10

Piggyback Contract

DescriptionA - Previous Addendum

The purpose of this RFP is for the City of Colorado Springs (The “City”) to enter into a long- term agreement with a manufacturer/distributor and/or bottler (the “Offeror”) who will provide an array of beverages and snack foods through vending machines. The proposal should include a natural snack and beverage line. The City welcomes suggested alternative and improved locations that will better serve the Public, and City employees. A creative approach in achieving these goals and maximizing revenue to the City is encouraged. See Exhibit 4 for the list of site locations to be included.

The City desires to enter into a single contract with a company that will

1. provide food and beverages to staff and visitors at a reasonable cost;

2. provide nutritious food and beverage options;

3. provide a financial return to the City.

Dates

Publication

09/30/2025 02:57 PM MDT

Bid Intent

Not Available

Question Acceptance Deadline

10/08/2025 03:00 PM MDT

Questions are submitted online

Yes

Closing DateA - Previous Addendum

12/05/2025 05:00 PM MST

Prebid Conference

10/06/2025 11:00 PM MDT

Contact Information

Alyssa L Lee

719-385-7629

alyssa.lee@coloradosprings.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

10/06/2025 11:00 PM MDT

Location

Microsoft Teams

Event Note

We will hold a pre-proposal conference via Microsoft Teams. This meeting is not mandatory. However all Offerors are encouraged to attend. Please use this link to attend the meeting:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjRmM2NhN2ItZjU0Mi00YzI0LWEwNjUtYjllZDJmNDQ5OTJm%40thread.v2/0?context=%7b%22Tid%22%3a%2290f74bf0-a593-4c12-9591-fb8ef4ba6ad1%22%2c%22Oid%22%3a%22dc36abda-78bf-461c-a321-a528ac3cb37a%22%7d

Microsoft Teams
Meeting ID: 270 592 354 462 4
Passcode: d5fh9g24

Dial in by phone
+1 720-617-3426,,289318795# United States, Denver
Phone conference ID: 289 318 795#

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Exhibit 1	Solicitation Qualifications Document	Yes	No
Schedule A	Offeror's Revenue Sharing Proposal	Yes	No
Proposal	Offeror's Proposal	Yes	No
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